Administrative Assistant

رؤية المستقبل; Medina; On-site; SAR 30,000 - 45,000; Full time

Job summary

A leading company in Medina is seeking an Administrative Assistant to provide high-level administrative support. The role involves managing schedules, coordinating meetings, and handling correspondence. The ideal candidate should be proactive, detail-oriented, and possess strong organizational skills. This position offers a dynamic work environment with opportunities for professional growth.

Qualifications

• 2–4 years of experience in a similar administrative role.
• Excellent written and verbal communication skills in both Arabic and English.

Responsibilities

• Manage day-to-day office operations and organize files.
• Coordinate and manage calendars, arrange appointments and meetings.
• Handle incoming and outgoing communications including emails and calls.

Skills

Organizational Skills

Communication

Multitasking

Education

Bachelor’s degree in Business Administration

Diploma in Office Management

Tools

Microsoft Office Suite

Job description

The Administrative Assistant will be responsible for providing high-level administrative and organizational support to ensure smooth day-to-day operations within the department or organization. The role includes managing schedules, coordinating meetings, handling correspondence, organizing documents, and supporting various office functions. The ideal candidate should be proactive, detail-oriented, and capable of handling multiple tasks efficiently and professionally.

About the job

Job Purpose:

The Administrative Assistant will be responsible for providing high-level administrative and organizational support to ensure smooth day-to-day operations within the department or organization. The role includes managing schedules, coordinating meetings, handling correspondence, organizing documents, and supporting various office functions. The ideal candidate should be proactive, detail-oriented, and capable of handling multiple tasks efficiently and professionally.

Key Responsibilities:

• Office Coordination:
• Manage day-to-day office operations, including organizing files, ordering supplies, and maintaining records in an orderly and confidential manner.
• Scheduling & Calendar Management:
• Coordinate and manage calendars, arrange appointments and meetings, and ensure timely reminders and follow-ups for executives or team members.
• Meeting Preparation & Support:
• Prepare agendas, take meeting minutes, and distribute relevant documents. Ensure logistics and materials are in place for internal and external meetings.
• Correspondence Management:
• Handle incoming and outgoing communications including emails, letters, and calls. Draft, proofread, and format official documents and memos.
• Travel & Logistics:
• Arrange travel itineraries, hotel bookings, transportation, and prepare travel expense reports as required.
• Document Management:
• Maintain organized digital and physical filing systems. Ensure timely retrieval and proper version control of documents.
• Support Department Activities:
• Assist with organizing company events, trainings, and workshops. Coordinate with internal departments for administrative tasks.
• Vendor & Service Coordination:
• Liaise with suppliers and service providers regarding office-related needs (maintenance, subscriptions, printing, etc.).
• Confidentiality & Discretion:
• Handle sensitive information with the highest degree of integrity and discretion.

Job Requirements:

Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.

2–4 years of experience in a similar administrative or office support role.

Strong organizational and multitasking skills with high attention to detail.

Excellent written and verbal communication skills in both Arabic and English.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Ability to maintain confidentiality and manage time effectively.

Professional demeanor and strong interpersonal skills.

Familiarity with office equipment and administrative procedures.

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