Executive Assistant to the Regional VP (Saudi National)

Oracle; Riyadh; On-site; SAR 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a Liaison Officer to facilitate communication between a film fund and its stakeholders. In this pivotal role, you will support project management, track administrative tasks, and ensure smooth operations for the fund. You will engage with production companies and investors, providing essential insights and updates, while also assisting in strategic analysis and reporting. This position offers a unique opportunity to contribute to the film industry's success by ensuring effective collaboration and operational efficiency. If you're passionate about film and project management, this role is perfect for you.

Qualifications

• Strong project management skills with experience in administrative support.
• Excellent communication skills to facilitate stakeholder interactions.

Responsibilities

• Act as the primary liaison between investors and production companies.
• Track project timelines and ensure adherence to deadlines.

Skills

Project Management

Communication Skills

Administrative Support

Strategic Analysis

Education

Bachelor's Degree

Tools

MS OneDrive

Job description

The Liaison Officer will serve as the primary on-the-ground point of contact between a film fund, production companies, investors, and the consulting team managing the fund. This individual will ensure efficient communication, administrative tracking, and strategic support for the day-to-day operations of the fund. They will be responsible for facilitating smooth interactions between all stakeholders and providing project management support to ensure the fund’s successful operation.

Key Responsibilities

• Act as the primary liaison between Strategy&, investors, production companies, and the fund.
• Facilitate clear and effective communication between all stakeholders, ensuring alignment on objectives and deliverables.
• Provide timely responses to inquiries and requests from investors and production partners.
• Assist in organizing and coordinating meetings, both in-person and virtual, ensuring key stakeholders are informed and prepared.
• Take detailed meeting notes and circulate action items to relevant parties.

2. Administrative & Project Management Support

• Track and manage all low-level administrative and operational tasks related to the fund’s activities.
• Maintain a centralized repository (MS OneDrive) for all documentation, including contracts, financial records, and project updates.
• Monitor project timelines and ensure adherence to deadlines.
• Oversee the reporting of ongoing film production progress and liaise with production companies to collect and verify updates.
• Assist in tracking budgets, actuals, and financial allocations across projects.

3. Strategic Analysis & Reporting

• Support the consulting team in conducting movie evaluation reports, assessing both commercial and artistic viability.
• Assist with financial planning and budget allocation for projects supported by the fund.
• Develop materials for Board of Directors meetings, including presentation decks and status reports.
• Compile status updates on fund activities, ensuring transparency and accuracy in reporting.
• Track action items from meetings and follow up with relevant stakeholders to ensure completion.

4. Oversight & Operational Coordination

• Monitor ongoing film productions supported by the fund and report on progress, challenges, and key milestones.
• Identify and escalate potential risks or delays as needed.
• Provide general support to ensure the efficient day-to-day management of the fund’s operations.

5. Other Duties as Assigned

• Provide additional support as required to facilitate the effective running of the fund.
• Participate in ad hoc research, data collection, and analysis to support decision-making.

Additional Information

• Must be on-site at the client's office and comfortable that the overseeing consulting team is working remotely
• Contract to 31-Dec-2025