E-Contract Administrator

Alfanar; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading company in Saudi Arabia is looking for a professional to manage employee contracts and GOSI certificate issuance. The role includes ensuring compliance with regulations, facilitating visa requests, and coordinating with various departments to streamline processes. Candidates should hold a Bachelor's degree in Human Resources or a related field and possess strong organizational and problem-solving skills.

Qualifications

• Experience in managing employee contracts and GOSI regulations.
• Strong organizational skills and ability to coordinate effectively.
• Technical skills related to the job must be updated regularly.

Responsibilities

• Upload employee contracts in the QIWA system.
• Initiate and follow up on GOSI certificate issuance.
• Submit commercial visit visa requests as needed.
• Act as the main point of contact for administrative requests.

Skills

Contract Management

GOSI Regulations

Coordination

Problem-Solving

Education

Bachelor Degree in Human Resources or relevant field

Job description

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Handles employee contracts in the QIWA system, manages GOSI certificate issuance and reports, and submits commercial visit visa requests. Ensure compliance, track progress, and coordinate with relevant departments to ensure timely processing of contracts, GOSI, and visa-related tasks.

Key Accountability Areas

Contract Management:

• Upload employee contracts in the QIWA system in accordance with company policies and regulatory requirements.
• Ensure accurate and timely entry of contract details for employees and their respective branches.

GOSI Certificate Issuance:

• Initiate and follow up on the issuance of GOSI certificates for the company and all its branches.
• Ensure compliance with GOSI regulations and resolve any issues or discrepancies related to GOSI registrations.

GOSI Reports:

• Regularly extract and review GOSI reports to ensure accuracy and compliance with the company’s records.
• Address any discrepancies and communicate with relevant stakeholders to resolve issues.
• Submit requests for commercial visit visas on behalf of the company to the Ministry of Foreign Affairs.
• Ensure the proper documentation is provided, and track the progress of visa applications to guarantee timely issuance.

Coordination and Follow-up:

• Act as the main point of contact for all matters related to employee contracts, GOSI, and commercial visas.
• Follow up with relevant departments, government agencies, and employees to ensure smooth and timely processing of all administrative requests.

Role Accountability

• Ability to obtain updated soft and technical skills related to the job.

Delivery

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving

• Solve any related problems arise and escalate any complex operational issues.

Quality

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification

Bachelor Degree in Human Resources or Any relevant field