Document Controller at The Elite Job, Expatriate Jobs in Saudi Arabia

Mashreq Bank; Saudi Arabia; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading recruitment company is seeking a meticulous Document Controller in Saudi Arabia. Ideal for professionals with strong organizational skills, this role involves managing documentation systems, ensuring compliance with corporate standards, and supporting audits. Candidates should have relevant experience and proficiency in document management software.

Benefits

Competitive expatriate salary package

Housing or accommodation allowance

Annual air ticket for return travel

Comprehensive medical insurance

Paid annual leave and public holidays

Qualifications

• 2–5 years of experience as a Document Controller or in a similar administrative role.
• Proficiency in document management software such as SharePoint or Aconex.
• Strong organizational and analytical skills.

Responsibilities

• Manage and control all project and company documentation in physical and digital formats.
• Develop and maintain document control systems, procedures, and templates.
• Ensure confidentiality and proper labeling of documents.

Skills

Document management software proficiency

Attention to detail

Organizational skills

Verbal communication

Written communication

Education

Bachelors degree in Business Administration or related field

Tools

SharePoint

Aconex

EDMS

Job description

Job Summary

The Elite Job, a trusted global recruitment partner, is seeking a meticulous and highly organized Document Controller for a leading organization in Saudi Arabia. This expatriate position is ideal for professionals who excel in managing documentation systems, maintaining compliance with corporate standards, and ensuring that records are accurately stored and easily retrievable. The role requires exceptional attention to detail, confidentiality, and the ability to work efficiently in a fast-paced, multicultural environment.

Key Responsibilities

• Manage and control all project and company documentation in both physical and digital formats.

• Develop and maintain document control systems, procedures, and templates to ensure consistency and accuracy.

• Ensure that all documents are properly labeled, version-controlled, and distributed to relevant stakeholders.

• Maintain confidentiality and security of sensitive project and corporate information.

• Coordinate with engineers, project managers, and administrative teams to collect and update records.

• Track the status of documents, ensuring timely approvals and submissions.

• Generate document control reports, logs, and summaries for management review.

• Implement and maintain compliance with ISO and other quality management standards.

• Provide support during audits and inspections by ensuring easy access to required records.

• Archive old records and assist in digital transformation initiatives for improved document access.

Required Skills and Qualifications

• Bachelors degree in Business Administration, Information Management, or a related field.

• Proven experience in document control, records management, or administrative coordination.

• Proficiency in document management software (e.g., SharePoint, Aconex, EDMS, or similar tools).

• Excellent written and verbal communication skills in English.

• Strong organizational skills with the ability to prioritize tasks and meet deadlines.

• High attention to detail and accuracy in handling confidential data.

• Familiarity with quality assurance and compliance documentation processes.

Experience

• Minimum: 2–5 years of experience as a Document Controller or in a similar administrative role.

• Preferred: Previous experience working in the Middle East or in large-scale engineering, oil & gas, or construction projects.

Working Hours

• Full-time position (Sunday to Thursday).

• Standard working hours: 8:00 AM – 5:00 PM.

• Flexibility may be required during critical project phases or audit periods.

Knowledge, Skills, and Abilities

• Comprehensive understanding of document control systems and lifecycle management.

• Strong analytical and reporting abilities.

• Ability to work under minimal supervision while maintaining precision.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Team-oriented mindset with the ability to collaborate effectively in a multicultural environment.

• Ethical conduct and professional discretion in managing sensitive information.

Benefits

• Competitive expatriate salary package (tax-free).

• Housing or accommodation allowance.

• Annual air ticket for return travel.

• Comprehensive medical insurance.

• Paid annual leave and public holidays as per Saudi labor law.

• Career development and training opportunities within The Elite Job network.

Why Join

Joining The Elite Job in Saudi Arabia means being part of a forward-thinking organization that values excellence, professionalism, and continuous improvement. You will have the opportunity to contribute to high-profile projects while advancing your career in a dynamic international setting. The role offers not only stability but also professional growth and an enriching expatriate experience in one of the fastest-growing economies in the world.

How to Apply

Interested candidates are encouraged to apply by submitting their updated resume, a cover letter, and any relevant certifications through the official HR Service Jobs portal.
Only shortlisted candidates will be contacted for interviews.