Document Controller

Jones Lang LaSalle IP, Inc; Saudi Arabia; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading global consultancy in Riyadh is seeking a Document Controller to ensure seamless and accurate flow of financial and contractual documentation. The role requires 3-5 years of document control experience within the AEC industry and proficiency in tools like Aconex and MS SharePoint. You will manage documentation processes, prepare final account packages, and support the project teams, ensuring all documentation aligns with commercial management and quantity surveying standards. This is an on-site position with a commitment to excellence.

Qualifications

• 3-5 years of document control experience in the AEC industry.
• Expert proficiency in an industry-standard EDMS, e.g., Aconex, Procore.
• Advanced skills in MS SharePoint and Microsoft Office Suite.

Responsibilities

• Establish and manage the project's Common Data Environment.
• Process and track all project correspondence and documentation.
• Control the flow of post-contract financial documentation.
• Prepare and compile final account documentation.

Job description

Job Summary

As a Document Controller, you will be the guardian of our project's commercial integrity, ensuring the seamless and accurate flow of all financial and contractual documentation. In our dynamic and growing consultancy, this pivotal role is essential for mitigating commercial risk and supporting our quantity surveying teams in delivering multi‑million dollar projects on time and within budget.

Key Responsibilities

• Establish and manage the project's Common Data Environment (CDE), enforcing strict version control and naming conventions for all commercial and contractual documents.
• Process, distribute, and meticulously track all incoming and outgoing project correspondence, including RFIs, technical submittals, and formal contractual notices.
• Manage the complete document lifecycle for key pre‑contract deliverables, including Cost Plans, Bills of Quantities (BoQs), and specifications.
• Coordinate the entire tender submission process by collating, formatting, and issuing tender packages to contractors and managing the controlled return of all submissions.
• Control the flow of all post‑contract financial documentation, including contractor applications for payment, Variation Orders, and interim Payment Certificates, ensuring timely review and approval by the commercial team.
• Maintain and issue accurate and up‑to‑date document registers and transmittals to all relevant project stakeholders, providing a clear audit trail.
• Implement and oversee document workflows for internal and external review cycles, ensuring comments are correctly collated and documents are updated and redistributed efficiently.
• Support the commercial team during project financial audits and in the event of disputes by providing accurate, complete, and easily retrievable documentation trails.
• Prepare and compile final account documentation and handover packages, including as‑built drawings and warranties, for project closeout.
• Provide essential training and ongoing support to project staff on document control procedures and the use of the CDE to ensure firm‑wide compliance and quality.

Required Qualifications & Skills

• A minimum of 3‑5 years of dedicated document control experience within the AEC industry, ideally for a cost consultancy, project management firm, or main contractor.
• Expert proficiency with at least one major industry‑standard Electronic Document Management System (EDMS), such as Aconex, Procore, or Asite.
• Advanced skills in MS SharePoint and the Microsoft Office Suite, particularly Excel for managing complex registers and tracking logs.
• A deep understanding of the lifecycle of complex construction projects and the specific documentation required for effective commercial management and quantity surveying.
• Meticulous, unwavering attention to detail and a commitment to accuracy in a high‑stakes, fast‑paced environment.
• Excellent communication and interpersonal skills, with the ability to confidently enforce procedures with senior project managers, clients, and external partners.
• Proactive and highly organized, with a proven ability to manage documentation for multiple complex projects simultaneously without compromising quality.

Location

On‑site – Riyadh, SAU

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

Equal Opportunity Statement

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to providing reasonable accommodations to individuals with disabilities. For accommodations regarding the employment process, please email [e-mail].