Document Controller

-; Al Khobar; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading engineering services firm in Al Khobar, Saudi Arabia is seeking a Document Controller to manage project-related documentation efficiently. Candidates should have a degree in Office Administration and 3-4 years of relevant experience. Familiarity with Aconex is a plus. This role offers a tax-free salary and various benefits.

Benefits

Tax-free salary

Comprehensive life insurance

Premium medical insurance

Generous annual leave

Flexible work solutions

Remote work opportunities

Company gratuity scheme

Discretionary bonus program

Annual flight contribution

Relocation assistance

Transportation & housing allowances

Employee Wellbeing Program

Qualifications

• 3 to 4 years of relevant work experience required.
• Experience in the Middle East preferred.
• Conversant in using an electronic document management system.

Responsibilities

• Establish and implement systems for efficient document processing.
• Coordinate flow of documents between project team and stakeholders.
• Prepare status reports of documents on a regular basis.

Skills

Document management

Communication skills

Organizational skills

Education

Degree or Diploma in Office Administration or equivalent

Tools

Aconex

Electronic Document Management System

Job description

Overview

The Document Controller is responsible for establishing and managing efficient systems for processing all project-related documentation, including contractor communications, design and construction documents, and other internal or external records. This role ensures accurate tracking, organization, and distribution of documents throughout the project lifecycle.

Your role

• Plans, organizes, and implements systems for efficient document processing of all communications, the Contractor documents, design documents, construction documents or other internal or external documents.
• Establish and maintain listing of all project documents with proper updating. Duties involve preparation/proof-read of key documents, identifies, and segregates all documents according to project numbering system files in project EDMS.
• Coordinates the flow of documents between project team and other project stakeholders.
• Prepare the status reports of the incoming and outgoing documents on weekly and monthly basis.
• Supports the receipt, tracking, and monitoring of documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
• Verifies the accuracy of incoming and outgoing documents in accordance with document control procedures/process.
• Ensure that hard copy of documents / drawings at site (as required) are maintained and updated.
• Performs archival of site incoming and outgoing documentation (administrative) during project close‑out.
• Performs other responsibilities associated with this position as may be appropriate.

About you

• Degree or Diploma in Office Administration or equivalent.
• At least 3 to 4 years of relevant work experience.
• Conversant in using an electronic document management system.
• Experience with Aconex would be an advantage.
• Preferably, with at least 2 years relevant experience in Middle East.
• Excellent written and oral communication skills.

Rewards & benefits

• Tax‑free salary.
• Comprehensive life insurance coverage.
• Premium medical insurance for you and your dependents.
• Generous annual leave balance.
• Flexible and hybrid work solutions.
• Remote work opportunities outside of country.
• Company gratuity scheme.
• Discretionary bonus program.
• Annual flight contribution.
• Relocation assistance.
• Transportation & housing allowances (available for remote work locations).
• Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness, and nutrition.

About AtkinsRéalis

We’re AtkinsRéalis, a world‑class engineering services and nuclear organization. We connect people, data and technology to transform the world’s infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We’re committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

We’re an inclusive employer

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world‑class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.