Document Controller

Assystem; Al Khobar; On-site; SAR 60,000 - 80,000; Full time

Job summary

A global engineering firm is looking for a Document Control Specialist in Al Khobar, Saudi Arabia. The ideal candidate will handle technical document control, providing administrative support, ensuring documents are properly organized and managed. Candidates should possess a Bachelors or Diploma Degree and have 5-8 years of experience in a related field. Proficiency in both Arabic and English at an advanced level is essential. Join us to contribute your unique skills and help shape innovative solutions.

Qualifications

• 5-8 years of experience in document control or administrative support.
• Advanced proficiency in Arabic and English.

Responsibilities

• Assist with administrative support to senior managers.
• Organize and manage document filing methods.
• Track and manage revisions of design documents.

Skills

Document management software

Organizational skills

Communication in Arabic

Communication in English

Education

Bachelors or Diploma Degree

Job description

Job Description

ROLE PURPOSE

All levels of technical document control and other administrative support duties ensuring assigned tasks and responsibilities.

KEY RESPONSIBILITIES & ACCOUNTABILITIES

• Assist with administrative support and effective interaction with senior managers on the job.
• Ability to organize workload and manage filing methods and management techniques.
• Work with document management software applications.
• Knowledge in the use of spreadsheets, database and word processing.
• Maintaining, managing, and ensuring easy access to, tracking, distribution and archiving of documents.
• Organize, file, and maintain design documents (drawings, specs, reports) in the document management system (DMS).
• Ensure all documents are up-to-date, properly indexed, and easily retrievable.
• Track and manage revisions of design documents, ensuring the latest versions are used and distributed.
• Maintain accurate records of document changes, approvals, and transmittals.
• Distribute documents to relevant stakeholders (internal and external).
• Ensure compliance with Document Control Procedure of the organization.
• Oversee the archiving of completed or outdated documents.
• Ensure secure storage and easy retrieval of archived documents.
• Update of Data logs

Generic Skills

Advanced level in Arabic and English.

Qualifications

• Bachelors or Diploma Degree.
• 5-8 Years of Experience.

Additional Information

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.