Document Controller

Al Suwaidi Holding Co; Al Jubayl; On-site; SAR 150,000 - 200,000; Full time

Job summary

A prominent company in heavy industry seeks a Document Controller in Jubail, Saudi Arabia. This role requires strong organizational and communication skills to manage documentation processes, ensuring compliance and efficiency. The ideal candidate has experience in document control, preferably in the heavy industry or metallurgy sectors, and is proficient with document management software. Expect opportunities for growth in a fast-paced environment.

Qualifications

• Proven experience in document control within heavy industry or metallurgy sectors.
• Strong attention to detail and accuracy in managing documentation.
• Excellent organizational skills with the ability to prioritize multiple tasks.

Responsibilities

• Establish and maintain a systematic documentation process.
• Review and verify incoming documents for accuracy and completeness.
• Coordinate with project teams to manage documentation requirements.

Skills

Document Management

Attention to Detail

Communication Skills

Organizational Skills

Problem-Solving Skills

Tools

Document Management Software

Microsoft Office Suite

Job description

We are seeking a highly organized and detail-oriented Document Controller to join our team in Jubail, Saudi Arabia, within the heavy industry and metallurgy sector. The ideal candidate will play a crucial role in managing and controlling all documentation processes, ensuring that all documents are accurate, accessible, and compliant with company standards. You will be responsible for maintaining the integrity of document management systems and supporting project teams in their documentation needs. This position requires a proactive approach to problem‑solving and excellent communication skills to liaise with various stakeholders.

Responsibilities:

1. Establish and maintain a systematic documentation process to ensure all project documents are correctly filed and easily retrievable.
2. Review and verify incoming documents for accuracy and completeness, ensuring that they meet company and industry standards.
3. Coordinate with project teams to gather and manage documentation requirements throughout the project lifecycle.
4. Implement and maintain electronic document management systems (EDMS) to streamline document control processes.
5. Train and support staff in the use of document management systems and procedures.
6. Monitor and report on document control metrics to ensure compliance with project timelines and quality standards.
7. Assist in the development and implementation of document control policies and procedures to improve efficiency.
8. Manage the distribution of documents to relevant stakeholders and ensure proper version control.
9. Participate in audits and reviews to ensure adherence to documentation standards and procedures.
10. Provide administrative support as needed, including preparing reports and maintaining records of document control activities.

Preferred Candidate:

1. Proven experience in document control within the heavy industry or metallurgy sectors.
2. Strong attention to detail and accuracy in managing documentation.
3. Excellent organizational skills with the ability to prioritize multiple tasks effectively.
4. Strong communication skills, both written and verbal, to interact with various stakeholders.
5. Ability to work independently and as part of a team in a fast‑paced environment.
6. Proficient in using document management software and Microsoft Office Suite.
7. Understanding of industry regulations and standards related to document control.
8. Problem‑solving mindset with a proactive approach to identifying and resolving issues.
9. Ability to adapt to changing project requirements and deadlines.
10. Strong analytical skills to assess document control processes and suggest improvements.

Skills

• Document Management: Proficiency in managing and organizing documents using electronic document management systems (EDMS) to ensure efficient retrieval and compliance.
• Attention to Detail: A keen eye for detail is essential for reviewing documents to ensure accuracy and adherence to standards.
• Communication Skills: Strong verbal and written communication skills are necessary for liaising with project teams and stakeholders effectively.
• Organizational Skills: The ability to manage multiple priorities and maintain a systematic approach to document control is critical for success in this role.
• Problem‑Solving Skills: An analytical mindset to identify issues within document processes and propose effective solutions is vital.