CEO Personal Assistant

confidential; Medina; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading organization in Saudi Arabia is seeking a Personal Assistant to support the CEO. Responsibilities include managing the CEO's schedule, handling correspondence, and maintaining filing systems. The ideal candidate will have a Bachelor's degree, 2–5 years of relevant experience, and excellent communication skills in both Arabic and English. This role requires a high level of discretion and the ability to work under pressure.

Qualifications

• 2–5 years of relevant experience as a Personal Assistant, Executive Assistant, or Administrative Assistant.
• Good knowledge of document management and archiving systems.
• Arabic language skills are essential.

Responsibilities

• Manage and organize the CEO’s daily schedule, appointments, and meetings.
• Handle and respond to emails professionally on behalf of the CEO.
• Maintain an efficient digital and physical filing system for document archiving.
• Prepare, review, and edit reports, presentations, and correspondence.
• Coordinate internal and external meetings, events, and follow-ups.
• Act as the primary point of contact between the CEO and stakeholders.
• Ensure all pending tasks and deadlines are tracked and completed.
• Assist with basic administrative tasks, invoice handling, and expense tracking.
• Provide personal assistance to the CEO when required.

Skills

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Very good English (written and spoken)

Excellent communication and interpersonal abilities

Strong organizational and time-management skills

High level of discretion and confidentiality

Education

Bachelor’s degree

Job description

• Manage and organize the CEO’s daily schedule, appointments, and meetings.
• Handle and respond to emails professionally on behalf of the CEO.
• Maintain an efficientdigital and physical filing systemfor document archiving.
• Prepare, review, and edit reports, presentations, and correspondence.
• Coordinate internal and external meetings, events, and follow-ups.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Ensure all pending tasks and deadlines are tracked and completed on time.
• Assist with basic administrative tasks, invoice handling, and expense tracking.
• Provide personal assistance to the CEO when required.

Skills

• Bachelor’s degree required.
• 2–5 years of relevant experience as a Personal Assistant, Executive Assistant, or Administrative Assistant.
• Proficiency inMicrosoft Office (Word, Excel, PowerPoint, Outlook).
• Good knowledge of document management and archiving systems.
• Very good English(written and spoken). Arabic is a must.
• Excellent communication and interpersonal abilities.
• Strong organizational and time-management skills.
• High level of discretion, confidentiality, and professionalism.
• Ability to work under pressure and handle multiple tasks efficiently.