Business Development Admin

SHC; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A hospitality firm in Riyadh is seeking a highly organized bilingual Business Development Admin. The role requires managing vendor registrations, monitoring RFPs, submitting proposals, and coordinating post-award activities. Candidates should be detail-oriented, fluent in Arabic and English, and possess strong organizational and coordination skills. Familiarity with Microsoft Office and CRM tools is required. This is a full-time, in-office position.

Qualifications

• Bilingual in Arabic and English required.
• Proven organizational skills and attention to detail.
• Experience with CRM tools is a plus.

Responsibilities

• Manage and complete vendor registration requirements.
• Monitor government portals for new RFPs and tenders.
• Log RFPs into CRM and facilitate go/no-go decision meetings.
• Submit proposals and follow up with clients for feedback.
• Coordinate with Finance on financial guarantees.

Skills

Organizational skills

Bilingual (Arabic and English)

Attention to detail

Coordination skills

Tools

Microsoft Office

CRM tools (Zoho or similar)

Government portals (Etimad)

Job description

Swiss Hospitality Company is seeking a highly organized, bilingual Business Development Admin to provide full-cycle administrative support to the Business Development function. This role plays a critical part in identifying opportunities, managing RFP workflows, submitting proposals, coordinating post-award activities, and ensuring our business development pipeline is executed with precision and speed.

Key Responsibilities

• Vendor Registration: Manage and complete all vendor registration requirements for both public and private sector clients, as directed by the BD team or identified proactively.
• Opportunity Scouting: Monitor government and private sector portals (e.g. Etimad, Forsa, others) daily for new RFPs and tenders aligned with the company’s services.
• Opportunity Management:
  • Log identified RFPs into the company’s CRM or internal system.
  • Schedule and facilitate internal go/no-go decision meetings.
  • Assign opportunities to the appropriate BD team members.
  • Set and track deadlines for technical and commercial proposal submissions.
  • Ensure timely reviews by the Business Development Manager.
• Proposal Submission & Follow-Up:
  • Submit proposals through portals or email as per each RFP’s process.
  • Follow up with client procurement departments to track submission status, gather feedback, and record outcomes (win/loss reasons).
• Post-Award Coordination:
  • Liaise with the Finance Department to issue required financial guarantees.
  • Submit financial guarantees physically to clients where needed.
  • Coordinate with Legal and BD teams on agreement finalization.
  • Support the development and submission of payment schedules for each awarded project.
• Language: Arabic (fluent) and English (fluent)

Location

• Based in Riyadh – full-time, in-office

Mindset & Personality

• Highly proactive and detail-oriented
• Strong ownership and accountabilityExcellent coordination and follow-up skills
• Comfortable handling pressure and working to tight deadlines

Technical Skills

• Strong with Microsoft Office (Word, Excel, PowerPoint)
• Familiarity with government portals (Etimad, etc.)
• Experience using CRM tools (Zoho or similar) is a plus