Assistant to the CEO

Swiss Hospitality Company; Saudi Arabia; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading hospitality firm is seeking an experienced Assistant to CEO in Riyadh. This role requires exceptional organizational skills and the ability to manage multiple priorities. The ideal candidate will support the CEO with scheduling, communications, and workflow improvements. Proficiency in both English and Arabic and a strong knowledge of AI tools are essential. Flexibility for occasional weekend or evening work is necessary.

Qualifications

• Minimum 3 years of experience supporting senior executives.
• Exceptional memory and organizational skills.
• Proficient in AI tools and productivity technologies.

Responsibilities

• Manage the CEO’s schedule, including meetings and travel arrangements.
• Track all requests made by the CEO to ensure timely follow-up.
• Act as the primary point of coordination for communications on behalf of the CEO.

Skills

Fluent in English and Arabic

Organizational skills

Proactive

Familiarity with AI tools

Education

Bachelor's degree preferred

Tools

ChatGPT

Job description

The Assistant to CEO will provide high-level administrative and operational support to the CEO and Executive Office team. This role requires exceptional organizational skills, the ability to work in a fast-paced environment, and a proactive approach to anticipating needs and ensuring smooth execution of all CEO-related tasks. The ideal candidate is highly detail-oriented, quick, and capable of managing multiple priorities while maintaining the highest standards of professionalism and confidentiality.

Key Responsibilities

• Manage the CEO’s schedule, including meetings, invitations, and travel arrangements.
• Track all requests made by the CEO to internal and external parties, ensuring timely follow-up and completion.
• Proactively remind and follow up with the CEO on pending items requiring his input or action.
• Act as the primary point of coordination for internal and external communications on behalf of the CEO.
• Prepare meeting materials, briefs, and follow-up documentation.
• Maintain well-organized records and ensure all relevant information is readily accessible.
• Identify opportunities to improve workflow, efficiency, and time management for the CEO.
• Leverage AI tools (especially ChatGPT) to increase productivity, streamline tasks, and support decision-making.
• Coordinate with other departments to ensure seamless communication and task execution.
• Occasionally work outside standard office hours, including weekends or evenings, as required.

Requirements & Qualifications

• Based in Riyadh, Saudi Arabia.
• Fluent in English and Arabic (spoken and written).
• Minimum 3 years of experience supporting senior executives.
• Exceptional memory and organizational skills; strong ability to capture and follow up on tasks.
• Highly proactive, anticipates needs and initiates action without direction.
• Proficient in AI tools such as ChatGPT and other productivity technologies.
• Comfortable working flexible hours, including evenings or weekends when required.
• Maintains discretion, professionalism, and confidentiality at all times.
• Bachelor's degree preferred; strong communication and writing skills.