Assistant Manager - Document Management Systems

Qiddiya Investment Company; Saudi Arabia; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading investment firm in Saudi Arabia seeks a Document Management Systems Lead to oversee the Aconex strategy and manage project information systems. This role involves collaborating with business users and project teams to drive digital transformation and optimize document management workflows. Requires a bachelor's degree and expertise in PMIS and construction project lifecycles. Competitive compensation and benefits included.

Benefits

Comprehensive compensation and benefits package

Qualifications

• 4‑6 years of experience in project management support or PMIS administration.
• Proven experience in leading system strategy and roadmaps.
• Experience in large‑scale infrastructure or construction projects preferred.

Responsibilities

• Lead the Aconex function within our PMIS portfolio.
• Develop the Aconex roadmap and long‑term strategy.
• Drive adoption, training, and change management initiatives.

Skills

Project information management systems (PMIS)

Document management workflows

Stakeholder engagement

Digital transformation

Education

Bachelor’s degree in Project Management, Information Technology, or a related field

Tools

Aconex

Primavera P6

Unifier

SAP

SharePoint

Job description

About the Role

We are looking for a Document Management Systems Lead to drive the Aconex strategy and roadmap for our project management environment. This is a leadership position where you will work closely with business users, project teams, and IT stakeholders to define how Aconex supports our large‑scale project delivery. If you’re passionate about digital transformation in project controls and have a deep understanding of Aconex, project collaboration, and document management workflows , this is your opportunity to lead and make an impact.

Key Responsibilities

• Lead the Aconex function within our PMIS portfolio, managing both strategy and execution.
• Partner with business users and project stakeholders to define process improvements, digital workflows, and collaboration models.
• Develop the Aconex roadmap and long‑term strategy, aligning with organizational and project goals.
• Oversee the configuration, governance, and optimization of Aconex processes including document management, correspondence, workflows, RFIs, and transmittals.
• Work with the PMIS team to integrate Aconex with other platforms such as Primavera P6, Unifier, SAP, and SharePoint.
• Provide leadership and guidance to Aconex users, consultants, and project teams.
• Drive adoption, training, and change management initiatives to ensure user engagement and compliance.
• Manage vendor relationships and coordinate with Oracle support as required.
• Deliver executive‑level reporting, roadmaps, and dashboards to track system usage, performance, and improvements.

Qualifications

Offering a comprehensive compensation and benefits package.

• Bachelor’s degree in Project Management, Information Technology, or a related field.
• 4‑6 years of experience in project management support or PMIS administration.
• Strong knowledge of project information management systems (PMIS) and construction project lifecycles.
• Proven experience in leading system strategy, roadmaps, and digital process transformations.
• Solid understanding of document management, workflows, transmittals, RFIs, and project collaboration tools.
• Experience working on large‑scale infrastructure or construction projects is preferred.
• Familiarity with integration points between Aconex and other tools (Primavera P6, Unifier, SAP, etc.)
• Strong communication and stakeholder engagement skills.
• Oracle Aconex Certification (preferred but not mandatory).