Assistant Logistics Coordinator

Arbete Careers; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A logistics company in Saudi Arabia is seeking an administrative support professional located in Riyadh. This role involves coordinating with various regulatory offices, providing general administrative assistance, managing utilities, and ensuring smooth office functioning. The ideal candidate should have a bachelor's degree and up to 2 years of relevant experience, with strong skills in organization and communication in both Arabic and English.

Qualifications

• 0-2 years of relevant experience.
• Only Saudi Nationals preferred.

Responsibilities

• Perform general administrative tasks, including filing, documentation, and correspondence.
• Support utility management and liaise with service providers.
• Coordinate with banks for account openings.
• Assist the IT team with basic coordination.
• Schedule and manage appointments, meetings, and internal bookings.
• Handle travel arrangements.
• Support company events and office operations.
• Maintain confidentiality and ensure compliance.

Skills

Strong organizational and multitasking abilities

Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)

Good communication skills in Arabic and English

Ability to work independently and collaboratively

Attention to detail and proactive approach

Education

Bachelors degree (graduate)

Job description

Overview

One of our clients is in the logistics Industry, Saudi Arabia, and is hiring for the position of a

Location: Riyadh

Job Details

• Years of Experience: 0-2 years of relevant experience
• Education: Bachelors degree (graduate)
• Notice Period: Immediate joiners or a maximum one-month notice period.
• Nationality: Only Saudi Nationals

Application

Applicants are requested to apply with their updated resumes.

Job Description

Job Purpose:

To provide day-to-day administrative and operational support, ensuring smooth office functioning. This includes visiting the Saudi government's offices, managing utilities (Electricity, Water, Telecomm), coordinating with internal departments (customs, CITES) and assisting in general business support activities.

Key Responsibilities:

• Perform general administrative tasks, including filing, documentation, and correspondence.
• Support utility management and liaise with service providers.
• Coordinate with banks for account openings and related administrative requirements.
• Assist the IT team with basic coordination and support activities.
• Schedule and manage appointments, meetings, and internal bookings.
• Handle travel arrangements, including ticket bookings.
• Support company events, staff requirements, and office operations.
• Maintain confidentiality and ensure compliance with company policies.

Government & Regulatory Compliance:

• Visit government offices to apply for necessary permits, licenses, and services as required by various regulatory entities.
• Liaise with the CITES office to follow up and monitor the ongoing submission.
• Handle liaison with Saudi Customs office and other port authorities to support clearance operations, troubleshoot issues, and expedite the flow of shipments, if needed.
• Handling the Saudi government portals such as Gosi, Qiwa, Mudad, immigration and MOI.

Skills & Competencies:

• Strong organizational and multitasking abilities
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Good communication skills in Arabic and English
• Ability to work independently and collaboratively as part of a team
• Attention to detail and proactive approach

Note: We thank all applicants for their interest; however, only those candidates who are shortlisted will be contacted.