Administrative Supervisor

SupportFinity™; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading support services company in the Riyadh Region is seeking an Administrative Supervisor to oversee operations and lead the administrative team. This position focuses on enhancing operational efficiency, implementing policies, and fostering team development. Ideal candidates will have robust leadership skills, excellent communication abilities in Arabic and English, and a proven track record in administrative management. The role offers a chance to deliver impactful solutions while managing day-to-day functions, emphasizing compliance and teamwork.

Qualifications

• 3-4 years of experience in an administrative supervisory role in a corporate environment.
• Proven ability to manage teams and foster team development.
• Exceptional communication skills in Arabic and English.

Responsibilities

• Oversee daily operations of the administrative team for efficient service delivery.
• Develop and optimize administrative policies and procedures.
• Mentor and train team members, promoting professional growth.

Skills

Leadership

Problem-solving

Organizational skills

Communication

Analytical skills

Tools

Office management applications

Project management tools

Data analysis techniques

Job description

The Administrative Supervisor is a key leadership role responsible for overseeing the day-to-day operations of the administrative team, ensuring optimal efficiency and effectiveness in support of organizational objectives. This position requires an individual who possesses advanced competencies in management, communication, and process improvement, with a proven ability to motivate and develop team members. The ideal candidate will demonstrate exceptional organizational and multitasking skills, along with a keen attention to detail, enabling the successful handling of administrative functions such as scheduling, reporting, budget management, and compliance. This role also necessitates strategic thinking and problem-solving abilities to address challenges proactively, while fostering a collaborative work environment that encourages innovation and continuous improvement.

Job Requirements

• A minimum of 3-4 years of experience in an administrative supervisory role or similar leadership capacity in a corporate environment.
• Proven track record of managing administrative teams, exhibiting strong leadership capabilities and fostering team development.
• Advanced knowledge of office management applications, project management tools, and data analysis techniques.
• Exceptional oral and written communication skills in both Arabic and English to interact with diverse stakeholders effectively.
• Strong interpersonal skills, demonstrating an ability to build relationships, resolve conflicts, and drive team performance.
• Comprehensive understanding of administrative policies, procedures, and best practices, ensuring compliance and governance within the organization.
• Budget management experience, with a focus on cost reduction strategies and resource allocation optimization.
• Ability to adapt to changing priorities and manage multiple tasks in a fast-paced environment.
• Prior experience in process improvement or streamlining workflows to enhance operational efficiency.

Job Responsibilities

• Oversee and coordinate the daily operations of the administrative team to ensure seamless workflow and efficient service delivery.
• Develop, implement, and optimize administrative policies and procedures to enhance productivity, accuracy, and compliance with organizational standards.
• Mentor and train team members, fostering an environment of professional growth, skill enhancement, and performance accountability.
• Monitor and manage resource allocation to ensure effective utilization and adherence to budgetary constraints.
• Collaborate with other departments to ascertain administrative needs, providing tailored solutions to support overarching organizational goals.
• Conduct regular performance reviews and provide constructive feedback, recognizing achievements and addressing areas for improvement.
• Proactively identify challenges within the administrative processes, employing strategic problem-solving techniques to devise and implement effective solutions.
• Maintain up-to-date documentation of administrative processes, ensuring compliance with internal regulations and external legal requirements.
• Serve as a liaison between senior management and the administrative team, facilitating communication and alignment of objectives.

Required Skills

• Strong leadership abilities with a focus on team development, motivation, and results-oriented management.
• Advanced problem-solving skills, capable of identifying issues and implementing innovative solutions effectively.
• Excellent organizational skills, enabling the management of multiple priorities and deadlines without compromising quality.
• High level of proficiency in office software applications, project management tools, and data analysis platforms.
• Effective communication skills, both verbal and written, allowing clear and concise interaction with diverse stakeholders.
• Strong analytical and critical thinking skills, supporting data-driven decision-making processes.
• Sound understanding of budget management principles and financial acumen, emphasizing cost efficiency.
• Ability to work collaboratively in a team-oriented environment while maintaining a strong sense of accountability for individual performance.
• High attention to detail, ensuring accuracy in documentation and adherence to organizational policies and regulations.