Administrative Assistant

Walter P Moore; Riyadh; On-site; SAR 131,000 - 169,000; Full time

Job summary

A global engineering firm based in Riyadh is looking for an Administrative Assistant to provide extensive support to Director-level professionals in their Saudi Arabia office. Responsibilities include coordinating with government departments for permits and visas, reception duties, and general clerical support. The ideal candidate has a Bachelor's degree, 5 years of administrative experience, and is bilingual in Arabic and English. This position requires a proactive approach and excellent organizational skills.

Qualifications

• 5 years’ experience in an Administrative Assistant position.
• Proficient in Microsoft Office Suite: Outlook, Word, Excel, and PowerPoint.
• Strong communication and interpersonal skills.

Responsibilities

• Coordinate with Saudi Arabian government departments for licenses and permits.
• Handle reception duties including greeting visitors and managing calls.
• Provide clerical support including scheduling and document management.

Skills

Microsoft Office

IT support

Communication skills

Organizational skills

Government relations knowledge

Bilingual Arabic and English

Education

Bachelor’s degree in business administration, IT, or English

Job description

Overview

Walter P Moore is an international company of engineers, architects, innovators, and creative people who solve some of the world’s most complex structural and infrastructure challenges. Providing structural, diagnostics, civil, traffic, parking, transportation, enclosure, WPM technology and construction engineering services, we design solutions that are cost- and resource-efficient, forward-thinking, and help support and shape communities worldwide. Founded in 1931 and headquartered in Houston, Texas, our 1000+ professionals work across 27 U.S. offices and 8 international locations.

Responsibilities

We have an immediate opening for a bright, energetic individual with the requisite skills to join our firm in the role of Administrative Assistant to leaders in the firm’s Saudi Arabia office. This individual will be responsible for providing extensive support to Director-level professionals and will also serve in the capacity of Government Relation Officer; processing and carrying out legal matters relating to visas, permits, licenses and registration of employees.

In this role, the Administrative Assistant will provide support such as:

• Coordinate with the Saudi Arabian government departments and agencies to obtain licenses, permits, and visa processing.
• Handle all government portals and update the company profiles on such portals as GOSI, CoC, SBC, MoC, Zacat, Qiwa, Muqeem and others as needed.
• General reception duties including greeting/assisting visitors; answering/screening/routing incoming calls; relaying messages; receiving/routing/handling all incoming/outgoing mail and deliveries; maintaining sign-in/sign-out of staff; scheduling conference rooms.
• Taking initiative to relieve management and production staff of all possible administrative tasks by providing general clerical support including IT and translation support, compiling and drafting letters, assistance with accessing and maintaining government portals to ensure compliance, typing, copying, coordinating calendars/scheduling, general and project filing and archiving, ordering supplies.
• Maintain appearance and organization of all public spaces including conference rooms, break rooms and casual meeting areas.
• Assist with internal and external activities such as staff activities, in-office lunches, trainings, social events, and client development activities as needed.
• Perform other duties as required.

Qualifications

• Education: Bachelor’s degree in business administration, IT, or English
• Experience: 5 years’ experience in an Administrative Assistant position with knowledge in Microsoft Office, and IT support. Prior experience with Saudi Arabian government relations processes is preferred.
• Saudi National
• Excellent verbal and written communication skills with staff, management, and clients.
• Fluent in both Arabic and English (speaking, writing)
• Ability to plan, organize, manage, prioritize, coordinate workflow, and successfully execute multiple tasks.
• Strong computer and office equipment operation skills including competence in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
• Proven competence in managing all administrative activities and needs of a small office environment.
• A/E/C industry experience and knowledge a plus.
• Strong organizational and communication skills
• Attention to detail
• Discrete, dependable and conscientious
• Excellent inter-personal skills
• Proactive
• Client-service oriented

Physical presence in the office is required.