Administrative Assistant

sraco; Riyadh; On-site; SAR 35,000 - 50,000; Full time

Job summary

A leading service company in the Riyadh Region seeks an Executive Assistant to manage the VP's schedule and travel arrangements, prepare reports, and draft emails. The ideal candidate possesses strong organizational and communication skills, alongside proficiency in Microsoft Office and Power BI. The role requires a high level of commitment and the ability to work under pressure. This position is pivotal in supporting the VP and ensuring smooth operations within the department.

Qualifications

• Strong organizational and multitasking abilities essential for the role.
• Excellent communication skills required for effective liaison.
• Ability to work under pressure and meet tight deadlines is crucial.

Responsibilities

• Organize and maintain the VP’s schedule, including meetings and appointments.
• Coordinate travel reservations, itineraries, and logistics.
• Gather and compile financial and departmental reports for review.

Skills

Strong organizational and multitasking abilities

Excellent communication and interpersonal skills

Presentation and reporting skills

Ability to maintain confidentiality

Problem-solving and proactive approach

Teamwork and collaboration

Tools

Microsoft Office Suite

Oracle ERP

Power BI

Job description

Key Responsibilities:

• Calendar Management: Organize and maintain the VP’s schedule, including meetings and appointments.
• Travel Arrangements: Coordinate travel reservations, itineraries, and logistics.
• Report Consolidation: Gather and compile financial and departmental reports for review.
• Presentation Preparation: Create and format presentations for internal and external meetings.
• Power BI Skills: Ability to generate and interpret dashboards and reports using Power BI.
• Team Collaboration: Work closely with the finance and reporting team to ensure smooth operations.
• Vendor & Visitor Coordination: Welcome visitors, prepare gate passes, and send meeting invites.
• Email Drafting: Compose and manage professional correspondence on behalf of the VP.
• Executive Support: Provide comprehensive assistance to the VP and the department, ensuring confidentiality and efficiency.

Key Skills:

• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Presentation and reporting skills
• Ability to maintain confidentiality
• Problem-solving and proactive approach
• Teamwork and collaboration

Software Knowledge:

• Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Oracle ERP
• Power BI

Skills:

• Ability to work under pressure and meet tight deadlines
• High level of commitment and reliability
• Strong time management skills
• Flexibility and availability when required