Administrative Assistant

Big Blue Diamond Co.; Riyadh; On-site; SAR 120,000 - 150,000; Full time

Job summary

A reputable company in the BPO sector is seeking a detail-oriented Administrative Assistant in Riyadh. The role involves managing executive schedules, coordinating meetings, and supporting various departments to streamline operations. The ideal candidate will possess strong communication skills, be highly organized, and proficient in Microsoft Office. This position is essential for maintaining an efficient office and requires a proactive approach to tasks.

Qualifications

• Highly organized with strong multitasking abilities.
• Excellent verbal and written communication skills.
• Experience in a BPO or similar industry is a plus.

Responsibilities

• Manage executive schedules, prioritizing tasks and ensuring efficient time management.
• Prepare reports and presentations, maintaining accuracy and professionalism.
• Serve as the primary point of contact for inquiries, delivering excellent customer service.

Skills

Time Management

Communication Skills

Organizational Skills

Technical Proficiency

Customer Service Orientation

Tools

Microsoft Office Suite

Office Management Software

Job description

We are looking for a detail-oriented and proactive Administrative Assistant to join our team in the Business Process Outsourcing (BPO) sector. The successful candidate will support the organization by managing schedules, coordinating meetings, and assisting various departments to streamline operations. This role is essential for maintaining an efficient office environment and requires strong communication skills and the ability to multitask effectively.

Responsibilities

1. Manage executive schedules, prioritizing tasks and ensuring efficient time management.
2. Prepare reports and presentations, maintaining accuracy and professionalism.
3. Coordinate meetings, including scheduling and preparing materials.
4. Serve as the primary point of contact for inquiries, delivering excellent customer service.
5. Maintain office supplies inventory and order as necessary.
6. Support onboarding of new employees with orientation activities.
7. Implement and maintain filing systems for easy information retrieval.
8. Assist in tracking project progress and deadlines.
9. Arrange travel for team members, including bookings and itineraries.
10. Contribute to the development of office policies for operational efficiency.

Preferred Candidate

1. Highly organized with strong multitasking abilities.
2. Excellent verbal and written communication skills.
3. Proficient in Microsoft Office Suite and office management software.
4. Team player with a collaborative mindset.
5. Strong problem-solving skills and proactive approach.
6. Experience in a BPO or similar industry is a plus.
7. Ability to handle sensitive information discreetly.
8. Willingness to learn and adapt to new technologies.
9. Positive attitude and strong work ethic.

Skills

• Time Management: Effectively prioritize tasks and manage time to meet deadlines.
• Communication Skills: Strong verbal and written skills for professional interaction.
• Organizational Skills: Maintain an efficient workspace and manage multiple tasks.
• Technical Proficiency: Proficient in Microsoft Office and office management software.
• Customer Service Orientation: Focus on providing excellent support to stakeholders.