Administrative Assistant

Fakeeh Care Group; Jeddah; On-site; SAR 120,000 - 150,000; Full time

Job summary

A health care organization in Saudi Arabia seeks an Administrative Support personnel to provide clerical support, manage filing systems, and assist with communication. The role requires good computer skills, specifically in MS Excel, Word, Outlook, and PowerPoint, along with strong analytical and interpersonal skills. A Bachelor's degree in Administration is preferable, alongside at least 1 year of relevant experience. Proficiency in English is essential, and knowledge of Arabic is advantageous.

Qualifications

• Minimum of 1 year in an administrative position, preferably in health care related field.
• Excellent command of oral and written English; knowledge of Arabic is a plus.

Responsibilities

• Provide administrative and clerical support to various departments.
• Develop and maintain organized electronic and paper filing systems.
• Answer telephone calls and greet visitors.

Skills

Good computer skills and data entry ability

Analytical and problem-solving skills

Interpersonal and customer care skills

Accurate records keeping

Education

Bachelor Degree in Administration or related field

Tools

MS Excel

MS Outlook

MS Word

MS PowerPoint

Job description

1. Provides administrative and clerical support to various departments, performing delegated tasks to maintain operational efficiency and good customer service.
2. Develops and maintains organized electronic and paper filing systems, ensuring all files are accurately labeled, dated, and compliant with data retention policies.
3. Answers telephone calls, greets visitors, manages access based on scheduled appointments, and directs inquiries to appropriate staff.
4. Takes minutes and attendance during meetings; finalizes, approves, and distributes meeting minutes promptly.
5. Prepares departmental reports and maintains relevant databases, ensuring data accuracy, accessibility, and proper documentation.
6. Receives and distributes incoming mail promptly, ensuring communication is directed to the appropriate individuals or departments.
7. Organizes and maintains a tidy and safe office environment by managing filing cabinets, supplies, and ensuring compliance with data retention policies.
8. Prepares photocopies, produces reports, spreadsheets, presentations, and other documents as requested.
9. Requests, organizes, and manages office supplies and equipment, ensuring availability to meet staff needs.
10. Enters maintenance and e-purchase requests as necessary, coordinating with relevant departments for timely resolution.
11. Act as a courier to deliver documents, papers, and reports to concerned departments or individuals.
12. Other duties as assigned within the scope of the job.

Skills and Abilities

• Good computer skills and data entry ability - Should have knowledge of MS Excel, MS outlook, MS word and MS PowerPoint.
• Good analytical and problem-solving skills.
• Good interpersonal and customer care skills.
• Good and accurate records keeping.

Experience

Minimum of 1 year in an administrative position, preferably in health care related field.

Education

Bachelor Degree in Administration or related field.

Language

Excellent command of oral and written English and Prefer Arabic.