Administrative Assistant

BMC; Dammam; On-site; SAR 120,000 - 150,000; Full time

Job summary

An educational institution in Dammam is seeking an Administrative Assistant to support the Vice Dean of Student Affairs. This role involves managing the Vice Dean's calendar, coordinating student events, and facilitating communication between students and faculty. The ideal candidate holds a Bachelor's degree and has at least 2 years of administrative experience, preferably in higher education or healthcare settings.

Qualifications

• Bachelor's degree in Business Administration, Education, Health Administration or related field preferred.
• Proven experience (2 years) in administrative support preferably within higher education or healthcare settings.
• Excellent verbal and written communication skills in English (and Arabic if applicable).
• Ability to handle confidential information with discretion.

Responsibilities

• Provide high-level administrative support to the Vice Dean of Student Affairs.
• Manage and organize the Vice Dean's calendar and appointments.
• Prepare and format reports, presentations, and official documents.
• Assist in planning and executing student events and meetings.
• Serve as a point of contact for student affairs inquiries.

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

The Administrative Assistant to the Vice Dean of Student Affairs provides comprehensive administrative and secretarial support to the Vice Dean in managing student affairs at BMC Dammam campus. This role involves coordinating communications organizing schedules maintaining records assisting in event planning and serving as a liaison between students faculty and administration to ensure smooth operations of student-related activities.

Key Responsibilities

Provide high-level administrative support to the Vice Dean of Student Affairs.

Manage and organize the Vice Dean's calendar appointments meetings and travel arrangements.

Coordinate communications including screening emails phone calls and correspondence on behalf of the Vice Dean.

Prepare edit and format reports presentations memos and official documents related to student affairs.

Maintain confidential student records reports and files in compliance with institutional policies and regulations.

Assist in planning coordinating and executing student events orientations workshops and meetings.

Serve as a point of contact for students faculty and staff regarding student affairs inquiries and issues.

Assist with the preparation and follow-up of meetings including preparing agendas taking minutes and tracking action items.

Coordinate with various departments to ensure timely completion of student services and administrative tasks.

Support the Vice Dean in special projects and initiatives related to student welfare and engagement.

Ensure compliance with academic policies and regulations relevant to student affairs.

Handle office supplies procurement and maintain the administrative office's operational efficiency.

Requirements

• Bachelor's degree in Business Administration, Education, Health Administration or related field preferred.
• Proven experience (2 years) in administrative support preferably within higher education or healthcare settings.
• Strong organizational and multitasking skills with attention to detail.
• Excellent verbal and written communication skills in English (and Arabic if applicable).
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
• Ability to handle confidential information with discretion.
• Strong interpersonal skills with the ability to work collaboratively with diverse groups.
• Knowledge of student affairs operations or higher education administration is an advantage.
• Ability to work independently and prioritize tasks in a fast-paced environment.