Administrative & Bid Coordinator

CBRE; Riyadh Region; On-site; SAR 45,000 - 60,000; Full time

Job summary

A leading commercial real estate services company is seeking an Administrative and Bid Coordinator in Riyadh to provide essential support to the consulting department. You will handle financial tracking, project documentation, and business development tasks such as managing proposals and client communications. The ideal candidate should possess a Bachelor's degree and 5 years of relevant experience, with strong organizational and problem-solving skills. This role offers an opportunity to be part of a dynamic team focused on delivering quality service.

Qualifications

• 5 years of job-related experience.
• Established understanding of work routines and standards.
• Capacity to review and select solutions without supervisory approval.

Responsibilities

• Provide administrative support including finance invoicing and reporting.
• Track business opportunities and manage proposal materials.
• Coordinate communications with clients and team leadership.

Skills

Organizational skills

Intermediate problem-solving skills

Microsoft Office proficiency

Education

Bachelor's degree

Job description

About The Role

As a CBRE Administrative and Bid Coordinator, you will provide support to the KSA Consulting department. You’ll be responsible for providing administrative support to the team including team operations, finance invoicing, tracking and reporting as well as business development.

Location: Riyadh - Ar Riyad - Saudi Arabia

What You’ll Do

Operations and Financial support

• Creating new project folders, onboarding new clients following Compliance and Finance team requirements.
• Archiving project information including RFP process, contracts, deliverables, purchase orders and invoices.
• Tracking of team financials including monthly reporting of invoicing and accruals to Finance.
• Maintain invoicing logs, fee shares and manage invoicing process with Finance in coordination with the project lead.
• Tracking and monitoring of suppliers / subconsultants including onboarding, invoices processing and follow up and coordination of subcontract negotiations with CBRE Legal counsel.
• Any other administrative support required by the team leadership including coordination with other teams within CBRE or direct client communications as examples.

Business Development support

• Tracking of business opportunities, logging opportunities on to Salesforce, following up with the team for key dates: sending queries, extension of time, job explanation meetings. Once proposals are submitted, request updates from the client on the award process on a regular basis.
• Checking client supplier platforms regularly, uploading required information for bidding processes including company information or proposals.
• Prepare key elements of proposals and follow up with proposal lead for pricing and scoping.
• Content and Collateral creation, including design, write up, and manage essential sales materials such as pitch decks, presentations, brochures, case studies ensuring all materials are professional and on brand.
• Work closely with the team for pitch presentations to win proposals and pitch decks.

What You’ll Need

• Bachelors degree with 5 years of job-related experience
• An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required.
• Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
• Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

Service line: None