Administrative and Accounting Assistant

Ultimate Peaks; Riyadh; On-site; SAR 120,000 - 150,000; Full time

Job summary

A creative branding agency based in Riyadh is seeking an Administrative and Accounting Assistant to support daily operations. The ideal candidate will have a Bachelor's degree, 5–8 years of experience in a similar role, and strong organizational and communication skills. Responsibilities include managing invoices, maintaining financial records, and coordinating workflow across teams. This full-time position offers an opportunity to thrive in a fast-paced and dynamic environment.

Qualifications

• 5–8 years of experience in administrative, accounting, or coordination roles, preferably within agencies or creative environments.
• Fluency in English is required.

Responsibilities

• Record expenses, invoices, and receipts, and follow up on payments to suppliers, freelancers, and clients.
• Manage documents, files, and contracts, and schedule and organize meetings and calendars.
• Assist with HR tasks such as attendance, forms, and recruitment coordination.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office

Attention to detail

Education

Bachelor’s degree in Business Administration, Accounting, Marketing, or related fields

Tools

Microsoft Excel

Google Workspace

Notion

Trello

Job description

Job Description Administrative and Accounting Assistant

📍 Riyadh, Saudi Arabia | Full-time (On-site)

About the Company:

A creative agency offering full-brand solutions, including visual identity, advertising campaigns, and marketing content. We help businesses connect with their audience and showcase their brand professionally and effectively.

About the Role:

The Administrative and Accounting Assistant supports the daily operations of the Branding and Creative Design Agency across administrative, financial, coordination, and client-facing tasks. The role requires an organized, proactive, and flexible individual who can perform effectively in a fast-paced and creative work environment.

Responsibilities:

• Record expenses, invoices, and receipts, and follow up on payments to suppliers, freelancers, and clients.
• Enter basic accounting data, maintain financial records, and prepare simple monthly financial summaries.
• Manage documents, files, and contracts, and schedule and organize meetings and calendars.
• Monitor emails and handle general correspondence.
• Assist with HR tasks such as attendance, forms, and recruitment coordination.
• Track office supplies, subscriptions, and logistics.
• Communicate with clients to schedule meetings and gather required information.
• Coordinate workflow between design, content, and marketing teams and ensure timely task completion.
• Prepare simple reports or presentations when needed.

Qualifications:

• Bachelor’s degree in Business Administration, Accounting, Marketing, or related fields.
• 5–8 years of experience in administrative, accounting, or coordination roles, preferably within agencies or creative environments.
• Strong organizational skills with high attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (especially Excel) and familiarity with tools such as Google Workspace, Notion, or Trello.
• Fluency in English is required.