Administration Manager

confidential; Riyadh; On-site; SAR 200,000 - 300,000; Full time

Job summary

A human resources outsourcing firm seeks an Administration Manager to oversee administrative functions in the automotive sector. This role requires a proactive leader with strong organizational and leadership skills, capable of improving efficiency and managing a diverse team. The ideal candidate has a proven track record in administrative management, particularly in automotive or HR outsourcing, with exceptional communication and analytical capabilities. The position offers a chance to drive operational excellence and strategic support.

Qualifications

• Proven track record in administrative management within the automotive or HR outsourcing industry.
• Strong leadership qualities to motivate and guide a diverse team.
• Exceptional organizational skills and ability to multitask.
• Outstanding communication and interpersonal skills.
• Analytical thinker leveraging data for informed decision-making.
• Proficiency in office management software specific to the automotive industry.
• Strong problem-solving capabilities with meticulous attention to detail.
• Ability to work under pressure and meet tight deadlines.
• Adaptability to changing business needs in the automotive landscape.
• Commitment to continuous learning in the automotive field.

Responsibilities

• Design and implement effective administrative policies for the automotive sector.
• Supervise daily administrative operations and ensure compliance.
• Lead, mentor, and develop administrative staff.
• Collaborate with departments for communication and alignment.
• Manage the administrative budget focusing on cost control.
• Conduct regular audits of administrative processes.
• Prepare and present reports on administrative performance.
• Integrate advanced technology to automate tasks.
• Ensure compliance with legal requirements.
• Serve as primary contact for external vendors.

Skills

Understanding of administrative processes within the automotive industry

Proficient in Microsoft Office Suite

Excellent verbal and written communication skills

Experience in managing budgets and financial reporting

Leadership and team-building skills

Effective time management

Knowledge of HR policies relevant to the automotive sector

Experience with project management tools

Ability to collaborate with cross-functional teams

Strong analytical skills

Tools

Automotive management software applications

Job description

Overview

The Administration Manager in a human resources outsourcing firm specializing in automotive personnel is a vital position that ensures the seamless operation of administrative functions. This role demands a proactive leader who can navigate the complexities of the automotive industry while managing a diverse team. The Administration Manager will focus on optimizing processes, enhancing team performance, and driving operational excellence to support the organization's strategic objectives.

Responsibilities

1. Design and implement effective administrative policies that cater specifically to the automotive sector, promoting operational efficiency.
2. Supervise daily administrative operations, ensuring compliance with both company policies and automotive industry standards.
3. Lead, mentor, and develop administrative staff, fostering a culture of continuous improvement and professional growth.
4. Collaborate with various departments to ensure effective communication and operational alignment across the organization.
5. Manage the administrative budget, focusing on cost control and resource optimization to enhance profitability.
6. Conduct regular audits of administrative processes to identify inefficiencies and implement corrective actions tailored to the automotive context.
7. Prepare and present detailed reports on administrative performance, utilizing key metrics relevant to the automotive industry.
8. Integrate advanced technology solutions to automate routine administrative tasks, improving overall workflow efficiency.
9. Ensure all administrative activities comply with legal and regulatory requirements specific to the automotive sector.
10. Serve as the primary contact for external vendors and service providers related to automotive administrative functions.

Preferred Candidate

1. Proven track record in an administrative management role within the automotive or HR outsourcing industry.
2. Strong leadership qualities with the ability to motivate and guide a diverse team effectively.
3. Exceptional organizational skills, with a keen ability to multitask and prioritize effectively.
4. Outstanding communication and interpersonal skills, particularly in technical and professional settings.
5. Analytical thinker with the ability to leverage data for informed decision-making.
6. Proficient in office management software and tools specific to the automotive industry.
7. Strong problem-solving capabilities and meticulous attention to detail.
8. Ability to work efficiently under pressure while meeting tight deadlines.
9. Adaptability to changing business needs within the automotive landscape.
10. Commitment to continuous learning and professional development in the automotive field.

Skills

• Comprehensive understanding of administrative processes within the automotive industry.
• Proficient in Microsoft Office Suite and automotive management software applications.
• Excellent verbal and written communication skills, tailored for technical audiences.
• Experience in managing budgets and financial reporting specific to automotive operations.
• Strong leadership and team-building skills in a specialized administrative environment.
• Effective time management and organizational capabilities.
• Knowledge of HR policies and practices relevant to the automotive sector.
• Experience with project management tools and methodologies applicable to administrative functions.
• Ability to collaborate effectively with cross-functional teams in the automotive industry.
• Strong analytical skills to evaluate operational performance and identify areas for improvement.