Administration Coordinator

Dr. Sulaiman Al Habib Medical Group; Saudi Arabia; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading medical group in Saudi Arabia is seeking an Administrative Coordinator to manage administrative tasks and assist in departmental activities. The ideal candidate has a diploma in Business Administration and at least two years of relevant experience, preferably in a medical facility. Responsibilities include coordinating meetings, managing office supplies, and maintaining records. This role emphasizes the importance of confidentiality and patient experience.

Qualifications

• Minimum 2 years of relevant experience, preferable in a hospital.
• Certification in computer applications management is a plus.

Responsibilities

• Coordinate administrative duties for the department.
• Follow up on issues and maintain filing systems.
• Organize and coordinate department meetings.

Skills

data gathering

assessment

general administration

process management

Education

Diploma in Business Administration

Job description

Job Purpose / Objective

Coordinate administrative and related duties and assist in the overall administration activities of the respective department.

Key Responsibilities / Accountabilities

• Provide administrative function on behalf of HOD and following up on all identified issues.
• Take lead responsibility for filing and keeping of all Policies/ Procedures / Job descriptions / forms.
• Responsible for organizing, typing, distribution and filing of all correspondence, reports, minutes and records relating to the department.
• Implement and maintain filing systems within the Department.
• Serve as efficient and courteous receptionist in receiving and organizing the visitors.
• Maintain professional communication skills by answering telephone calls and dealing with inquiries.
• Serve as coordinator in arranging and organizing all related department meetings.
• Attend meetings as required and takes minutes as directed.
• Maintain confidentiality at all times.
• Responsible for maintaining Office supplies at an acceptable level.
• Serve as time keeper of staff, and respective functions.
• Responsible for monthly timesheet summary of all department staff.
• Provide monthly and quarterly patient/procedure statistics reports.
• Responsible in delivering / coordinating / communicating of all correct and important issues/memos related to the staff in accordance to the supervision of the HOD.
• Assist New Arrival Staff; distributing Job Description and Competencies.
• Assist and answering staff inquiries based on HMG / Nursing Policy as needed.
• Perform photocopying and logging duties as required.
• Participate in person-centered care initiatives undertaken by HMG.
• Enrich patient experience with compassion, respect and dignity.
• Perform other applicable task and duties assigned within the realm of his knowledge, skill and abilities.

Education/ Professional Qualification

• Educational : Diploma holder
• Professional : Business Administration

Experience

• Minimum (2) years’ relevant experience. Previous experience in hospital (medical facilities) is desirable.

Professional Licensing / Certification / Training

• Certification : At least formal training in computer applications management or applications technology is a plus.
• Licensing : Not Applicable

Skills

data gathering & assessment general administration process management