Admin Coordinator

SupportFinity™; Makkah Region; On-site; SAR 120,000 - 150,000; Full time

Job summary

A dynamic project support company in the Makkah Region is seeking an Admin Coordinator to manage project logistics and support training programs. The ideal candidate will be a Saudi national with a relevant Bachelor's degree and 2–3 years experience in administrative roles, demonstrating strong organizational skills, and proficiency in both English and Arabic. This is a full-time position with various responsibilities to facilitate effective project operations.

Qualifications

• Saudi Nationals Only.
• 2–3 years of relevant experience.
• Ability to work under supervision.

Responsibilities

• Coordinate project meetings and logistics.
• Handle daily administrative tasks.
• Assist in training program administration.

Skills

Strong organizational skills

Multitasking

Communication in English & Arabic

Proficiency in MS Office Suite

Stakeholder engagement

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office Suite

Learning Management Systems (LMS)

Job description

Overview

Job Description

Position Title: Admin Coordinator

Reports to: Project Office Administrator

Location: SJ JEDCO Project

Employment Type: Full-Time

Responsibilities

• Administrative & Project Support
• Schedule project meetings and coordinate suitable time slots with team members.
• Prepare and arrange meeting rooms, ensuring all facilities and resources are ready.
• Handle daily administrative tasks, including correspondence, filing, and document control.
• Support logistics such as travel, accommodation, and site access for team members and visitors.
• Facilitate onboarding of new joiners, including workspace preparation, induction schedules, and coordination with HR/IT.
• Act as the focal point for office supplies and stationery, ensuring stock management and replenishment.
• Assist the Project Office Administrator in internal coordination and communication across teams.
• Ensure compliance with company administrative policies, procedures, and reporting requirements.
• Learning & Development (L&D) Support
• Assist in coordinating and administering training programs, workshops, and learning initiatives (in-person and online).
• Maintain training schedules, calendars, attendance records, and resource libraries (materials, templates, survey results, pictures).
• Support the collection, analysis, and reporting of training feedback to drive continuous improvement.
• Coordinate pre- and post-training assignments, including competency assessments from participants and line managers.
• Curate and track monthly Knowledge Transfer Program (KTP) reports in collaboration with L&D leads.
• Disseminate relevant L&D-related communications and updates to stakeholders.
• When required, represent the L&D team under guidance of senior leadership in client-facing discussions.

Qualifications & Requirements

• Saudi Nationals Only.
• Bachelor’s degree in Business Administration, Project Management, Human Resources, Education, or related field.
• 2–3 years of experience in an administrative or coordination role, preferably within Learning & Development, HR, or project environments.
• Strong organizational and multitasking skills, with the ability to prioritize competing demands.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., MS Teams).
• Strong communication skills in English & Arabic (written and spoken).
• Ability to work under supervision while managing multiple priorities with professionalism.

Key Competencies

• Teamwork and collaboration across diverse functions.
• Time management, planning, and attention to detail.
• Adaptability and willingness to learn new tools and processes.
• Strong stakeholder engagement and relationship management.
• Professionalism, accountability, and a results-driven mindset.
• Basic knowledge of Learning Management Systems (LMS) and project management principles (desirable, not a must).

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!

About the company

SJ Group

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