Admin Assistant / Secretary

Tamimi & Company; Saudi Arabia; On-site; SAR 120,000 - 150,000; Full time

Job summary

A regional law firm is seeking an experienced secretary to provide administrative support to lawyers. Responsibilities include managing calendars, processing legal documents, and coordinating meetings. The ideal candidate has over 5 years of secretarial experience and strong skills in MS Office. This full-time role is based in Riyadh, Saudi Arabia.

Qualifications

• 5+ years of secretarial experience with a professional services company.
• Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook).
• Strong interpersonal skills with an ability to build relationships with senior executives.

Responsibilities

• Provide administrative support to one or more lawyers.
• Assist associates with processing, amending, and proofreading legal documents.
• Maintain lawyer’s calendars by planning and scheduling conferences.

Skills

Secretarial experience

Legal document familiarity

MS Office proficiency

Legal technology experience

Communication skills

Teamwork

Time management skills

Interpersonal skills

Problem-solving skills

Organizational skills

Job description

Requirements

5+ years of secretarial experience with a professional services company

Familiarity with legal documents and terminology

Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)

Experience with legal technology (document management systems, transcription software, dictaphone, etc)

Superior written and oral communication skills in English

Ability to work with a team of lawyers and other colleagues

Outstanding time-management and accurate typing skills

Capability to effectively prioritize and meet deadlines

Strong interpersonal skills with an ability to build relationships with senior executives

Good problem-solving and decision-making skills

Exceptional organizational skills

Demonstrate a courteous and professional demeanour

Duties and Responsibilities

Provide administrative support to one or more lawyers

Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics

Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures

Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance

Maintains lawyer’s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements

File, organize, scan, copy and fax legal documents promptly

Screen, direct, and prioritize incoming calls and emails to lawyers

Adhere to the Firm’s policies and procedures

Relationships

Business Support Teams

Secretaries

Diversity, Equity & Inclusion

Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.

We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.

Al Tamimi & Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.

Job Info

• Job Identification 868
• Job Category Business Services
• Posting Date 10/06/2025, 06:56 AM
• Job Schedule Full time
• Locations Al Tamimi & Company Sky Tower, North Tower, 9th Floor King Fahad Road, Riyadh, SA