Admin Assistant - Saudi Nationalty

ABEC; Riyad Al Khabra; On-site; SAR 120,000 - 150,000; Full time

Job summary

A reputable administrative firm in Saudi Arabia is seeking an Admin Assistant to provide crucial support in managing office operations. The ideal candidate should have a Bachelor’s degree and 1–3 years of experience in administration, preferably in the construction or engineering sector. Proficiency in MS Office and strong communication skills in both English and Arabic are essential. This role involves maintaining documentation, scheduling, and liaising with stakeholders.

Qualifications

• 1–3 years of experience in administration, preferably in construction or engineering.
• Strong organizational and multitasking skills.
• Knowledge of Saudi labor laws is an advantage.

Responsibilities

• Maintain project documentation and filing systems.
• Prepare reports and correspondence for projects.
• Schedule meetings and manage calendars.

Skills

Organizational skills

Multitasking skills

Communication skills in English

Communication skills in Arabic

Proficiency in MS Office

Education

Bachelor’s degree in Business Administration

Job description

Role Overview

The Admin Assistant will be responsible for providing administrative support to ensure efficient operation of the office & site. This role will support managers and employees through a variety of tasks related to organization, communication, and documentation. The administrator is the key point of contact for internal and external stakeholders and plays a vital role in ensuring the smooth execution of daily operations.

Key Responsibilities

• Maintain project and company documentation, records, and filing systems.
• Prepare reports, presentations, and correspondence related to ongoing projects.
• Schedule meetings, appointments, and manage calendars for supervisors or project leads.
• Coordinate with suppliers, subcontractors, and vendors for documentation and compliance.
• Ensure administrative processes follow company policies and local Saudi regulations.
• Assist in preparing tender documents, contracts, and procurement paperwork.
• Support HR and payroll activities on site including attendance tracking and onboarding.
• Liaise with finance for invoice processing and petty cash handling.
• Handle travel arrangements and accommodation bookings for staff if needed.

Qualifications

• Bachelor’s degree in Business Administration or a related field.
• 1–3 years of experience in administration, preferably in the construction, real state, or engineering industry.
• Female / Saudi Nationality
• Strong organizational and multitasking skills.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Good written and verbal communication skills in English & Arabic
• Knowledge of Saudi labor laws and construction industry documentation is an advantage.