Admin

Jobskey Search and Selection; Riyad Al Khabra; On-site; SAR 40,000 - 60,000; Full time

Job summary

A recruitment agency is seeking a proactive Administrative Assistant to support operations in Riyadh. The role encompasses various administrative tasks such as greeting clients, managing correspondence, scheduling meetings, and maintaining office records. Ideal candidates should have a Bachelor's degree in Business Administration or a related field, strong organizational skills, and proficiency in Microsoft Office. This position offers a great opportunity to contribute to a dynamic team in a fast-paced environment.

Qualifications

• Bachelor's degree is preferred.
• Experience in administrative roles.
• Proficiency in MS Office applications.
• Strong organizational skills.

Responsibilities

• Greet and assist visitors in a professional manner.
• Manage incoming calls and correspondence.
• Assist in scheduling meetings and appointments.
• Maintain and update office records and files.
• Prepare documents, reports, and presentations.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Customer service orientation

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Overview

Our client is seeking a proactive and organized Administrative Assistant to join our team at our Riyadh location. The Administrative Assistant will be responsible for providing essential support to the organization by assisting in various administrative tasks, ensuring smooth office operations, and contributing to the overall efficiency of the team. The ideal candidate should have strong organizational skills, attention to detail, and the ability to multitask effectively.

Responsibilities

• Greet and assist visitors, clients, and employees in a professional and welcoming manner.
• Manage incoming calls, emails, and correspondence, directing them to the appropriate personnel.
• Assist in scheduling and coordinating meetings, conferences, and appointments.
• Maintain and update office records, including filing, data entry, and document management.
• Prepare and format documents, reports, presentations, and spreadsheets as needed.
• Handle travel arrangements, including booking flights, accommodations, and transportation.
• Order and maintain office supplies, ensuring sufficient stock levels.
• Assist in processing and tracking invoices, expenses, and reimbursements.
• Collaborate with various departments to support special projects and initiatives.
• Maintain a neat and organized office environment, including managing common areas.
• Provide general administrative support to the team, including photocopying and scanning documents.
• Uphold a high standard of professionalism and confidentiality in all interactions.

Qualifications

• Bachelor's degree in Business Administration or a related field is preferred.
• Proven experience (X+ years) in administrative roles.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and accuracy in data entry and document preparation.
• Customer service orientation and a friendly demeanor.
• Ability to handle multiple priorities and tasks in a fast-paced environment.
• Problem-solving skills and a proactive approach to challenges.
• Adaptability and flexibility to support various departments and tasks.
• Positive attitude and willingness to contribute to the team's success.

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