Administrative Assistant

Administrative Assistant Luxury Real Estate Agency in Sotogrande

Full-time & On-Site

Initial salary: 22.000 € GROSS / year + discretionary bonus

Permanent Contract

We are a leading real estate agency on the Costa del Sol seeking a reliable and detail-oriented Administrative Assistant to join our team in Sotogrande. This is a full-time, on-site position— remote work is not available. Working hours are Tuesday to Saturday, 11:00–19:00.

Your Role

Your main responsibility will be to manage our property database by uploading and updating listings, while also providing essential support to our management and sales teams.

Key Responsibilities

1. Upload new properties and update listings in our CRM system
2. Maintain a well-organized database of resale properties and new developments
3. Edit photos, videos, and other media to ensure high-quality advertising
4. Liaise with developers, property owners, agents, and industry professionals
5. Use CRM systems for property and sales management
6. Provide general administrative support: coordinate calendars, arrange viewings, compile data, and assist the team as needed

Selection Process

If you meet the below requirements and are eager to grow within a dynamic real estate environment, please send us your application and CV. Shortlisted applicants will be asked to complete a remote assessment. Final interviews will take place in person at our Sotogrande office.

Essential Requirements

• Fluency in English and Spanish (written and spoken) – both languages are essential for internal communication, CRM usage, and property descriptions.
• Other languages are strongly valued but not essential (our team and clients are international).
• Strong IT skills with the ability to learn CRM platforms, media editing software, and property portal tools quickly.
• Media editing capabilities and knowledge of, or ability to learn, tools such as Photoshop, Lightroom, Premiere Pro, Canva, and 360 Virtual Tour platforms.
• Excellent attention to detail to ensure accurate and professional presentation of listings and data.
• Strong organizational skills; while full training is provided, independence after onboarding is expected.
• On-site availability & transport: this position is based entirely at our Sotogrande office. Access to a car and driver’s license is strongly preferred due to limited public transport.