Administrative Assistant

• Job opportunity has been published: 16/05/2025

Description

FORCADELL, a well-established and leading company in the real estate sector, is looking to fill several technical-administrative positions in the Property Management department across various commercial offices:
– Terrassa: 2 positions
– Gavà: 1 position
– Granollers: 1 position
– Mollet del Vallès: 1 position
– Palma de Mallorca: 1 position

The selected candidate will support the management of property portfolios, handling and coordinating general administrative tasks. Knowledge of the real estate sector is required, with a particular focus on property management.

Responsibilities

• Following up on overdue payments.
• Handling incidents, liaising with contractors, and tracking insurance claims.
• Accounting of repair invoices.
• Invoicing (administrative tasks).
• Managing new property owners, changes in ownership, SEPA documents, receipts, and direct debits.
• Issuing certificates for homeowners’ associations and individual owners (proof of payment status).
• Reviewing and verification of settlement statements.
• Receiving ordinary and extraordinary maintenance invoices.
• Delivery of meetings and official minutes.
• Monitoring and listing weekly homeowner meetings and reserving meeting rooms.
• Preparing meeting notices (lists, etc.) and related documents.
• Delivering notices and circulars to property owners, envelope stuffing.

Conditions

• Type of contract: permanent
• Working hours: Mon–Thu 8:30 AM to 7:00 PM (flexible) / Fri 8:00 AM to 2:00 PM
• Training provided by the company
• Access to an e-learning training platform

Requirements

• Minimum education: Compulsory Secondary Education
• Minimum experience: 1 year
• Languages: Native or bilingual Spanish and Catalan (spoken and written). Knowledge of English is a plus.
• Experience in property management is a plus.
• Proficiency in Office suite.
• Strong interpersonal skills, organizational ability, and problem-solving skills.
• Professional appearance, dynamic attitude, and a customer-oriented mindset.