Finance Administrator

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Multilingual HR Leader | 10+ Years Driving Talent Development | Strategic People Partner | Global HR Operations Expert | Workplace Architect

Grow Your Career at Rephine – A Great Place to Learn & Thrive!

At Rephine, we are global leaders in quality assurance and compliance for Life Sciences. Our mission? Ensuring the highest industry standards while safeguarding product quality in Pharmaceuticals, Biotechnology, Medical Devices, and Cosmetics. With offices in Barcelona, Stevenage, Shanghai, and India, we provide top-tier consulting services worldwide.

Now, we’re looking for a Consulting Operations Associate to help drive efficiency in our Consulting team.

What You’ll Do

• Keep administrative systems and processes running smoothly.
• Support day-to-day operations, ensuring efficiency across teams.
• Manage proposals, project tracking, timecards, expenses, and budgets.
• Ensure compliance with company policies and generate project reports.

Commercial Support

• Assist senior consultants with key commercial tasks.
• Update and manage opportunities in our CRM.
• Help prepare proposals, presentations, and client communications.
• Conduct market research to support business growth.

Administrative Support

• Organize digital and physical information systems.
• Prepare reports, memos, and coordinate travel arrangements for the team.

What You Need to Succeed

• Bachelor’s degree in Business Administration, Management, Life Sciences, or related field.
• Recent graduate or up to 1 year of experience in administrative support.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and communication skills.
• Interest in the Life Sciences sector is a plus.
• Proactive, self-motivated, and detail-oriented mindset.
• Problem-solving attitude and ability to adapt quickly.
• Customer-focused with a positive approach.

What We Offer

• Competitive salary and benefits, including extra vacation days.
• Hybrid work flexibility, autonomy, and flexible hours.
• A multicultural and dynamic international team.
• Team-building activities and a great work atmosphere.

Ready to Grow Your Career?

Be part of a company that values your growth, fosters a positive work environment, and ensures fairness for all. Apply now in English through our careers page!

Seniority level : Associate

Employment type : Full-time

Job function : Administrative, Pharmaceutical Manufacturing

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