Accounts Payable Specialist

The accounts payable Supervisor / member is responsible to manage the account payable, allocation of the work through the team, organization of the back-ups in case of absences or holidays of the team members.

RESPONSIBILITIES & DUTIES

• Implementation and maintenance of working procedure for the main AP processes. Organize internal audits to insure that these procedures are follow up by each team member.
• Coordinate all audit requests (external – internal) within the AP team.
• Back up for the AP quality assurance specialist.
• Ensure invoices are booked in the books as soon as received – either as invoices ready for payment, invoices blocked for payment or parked documents (in case of process issue to book the invoice), this in order to provide the treasurer with the most accurate possible cash position for future needs.
• Provide cash forecast needs to finance team – identify urgent payments to be released in case of arbitrage to be done in case funds available are not sufficient.
• Provide each month-end the Retained Org accounting team with a list of invoices not booked (pending and parked) with an identification of the ones requiring a manual accrual.
• Provide monthly KPIs (to be defined) and share with plants business contacts / procurement organizations a summary list of pending issues for their resolution.
• On a monthly basis, review with the AP specialist the AP sub-ledgers and GR / IR aged items to insure actions are taken on time for their quick resolution.
• Identification of process improvements and follow up of their implementation.
• Assessment of the team members’ performances, identification of training needs. Keep motivation of the team by highlighting good performances, rewards / salary increases within allocated budgets and company guidelines.

QUALIFICATIONS & SKILLS

• Bachelor Degree in Accounting or similar.
• Min. 3 years experiences ( Senior)
• Min 1 year experience ( Junior member)
• Advanced Excel Skills
• Good analytical mindset
• Proactive attitude with a hands on approach
• With a past experience in accounts payable – preferably with SAP but not mandatory