Search Strategy Consultant

Humber River Health. Lighting New Ways In Healthcare.

Since opening our doors in 2015 as North America’s first fully digital hospital, we remain committed to transforming healthcare through innovative technology and clinical expertise. Serving a community of 850,000 residents in North West Toronto, we prioritize Equity, Inclusivity, and active participation in the North West Toronto Ontario Health Team. Our goal is to enhance care by making technology work for staff and physicians, giving them more time with patients, reducing inefficiencies, and minimizing errors. Humber River Health is affiliated with the University of Toronto and Queen’s University and aims to become a community academic hospital. Our research strategy is centered around Clinical Excellence, Technological Optimization, and Community Connection.

We are actively shaping a renaissance in healthcare. Join our dynamic team and lead the way in advancing high-reliability care!

Position :

Medical Affairs Project Coordinator and Executive Assistant to the Chief of Staff

Employment Status : Permanent Full-Time

Reporting Relationship :

Director, Medical Affairs

Location :

Humber River Health – Wilson Site

Hours of Work :

Position Responsibilities :

• Provide administrative support to the Chief of Staff and Director, Medical Affairs, ensuring confidentiality and managing all information responsibly. Assist with administrative functions, research, report preparation, and project participation.
• Serve as the first point of contact for the Chief of Staff’s office, facilitating effective communication and issue resolution with internal and external contacts.
• Greet and screen visitors, providing routine information or redirecting inquiries.
• Coordinate with executives and assistants across departments to communicate and collaborate on projects.
• Support special projects, track timelines, and ensure milestones are met.
• Prepare various documents, reports, charts, and presentations using appropriate software; assist in organizing meeting materials and verify content accuracy.
• Maintain organized filing systems, records, and locate information efficiently.
• Research topics, compile summaries, and develop reports from internal and external sources.
• Assist with invoicing and monitor stipend distributions in collaboration with the Director.
• Track deadlines, prepare reports, and distribute them as required.
• Manage correspondence, draft responses, and handle highly confidential documents.
• Analyze data, prepare statistical and qualitative reports, and support departmental projects.
• Coordinate calendar management, including scheduling meetings, appointments, and travel arrangements.
• Organize meetings, including logistics, agendas, minutes, and follow-up actions.
• Lead the scheduling and coordination of quarterly Grand Rounds.

Qualifications :

• Undergraduate Degree in Business Management or related field preferred.
• Minimum of 5 years of administrative and executive support experience, preferably in healthcare.
• Experience with Petal MD and Medical Terminology is preferred.
• Project coordination, business, and statistical analysis experience are advantageous.
• Proficiency in calendar management, organization, and confidentiality.
• Strong problem-solving, interpersonal, and communication skills.
• Experience organizing travel and conferences.
• Excellent attendance and professional discipline are required.

Why choose Humber River Health?

Our staff, physicians, and volunteers are pioneering new pathways in healthcare. Recognized as one of Greater Toronto’s Top Employers, we foster a culture of leadership, research, and academic collaboration. We value diversity and are committed to equitable employment practices, welcoming applicants from all backgrounds. Accommodations are available throughout the recruitment and employment process.

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