EHS Administrative Assistant

At Vertiv, we are on a mission to empower the people who will power the future. From simple swipes to life-changing medicines, and from push notifications to generative AI, we design, manufacture, and service products and solutions that keep the world connected. With $6.9 billion in revenue, a strong customer base, and a global reach spanning nearly 70 countries, we are uniquely positioned to deliver greater value to our customers and create new opportunities for our people.

We are currently seeking an EHS Administrative Assistant to join our dynamic team in Madrid!

Job Summary:

The role involves administrative support with experience in CAE platform management, ensuring efficient documentation management across various online CAE platforms. The candidate will manage access to client sites according to client and legal requirements, and possess knowledge of occupational risk prevention.

Key Responsibilities:

1. Coordinate access to client facilities with the operations team.
2. Maintain all online CAE platform documentation up-to-date.
3. Track internal and external documentation needs.
4. Keep all workers' health and safety documentation current.
5. Manage legal documents with subcontractors and customers.
6. Represent the company in safety coordination activities with customers.
7. Review online CAE platforms and documents per client criteria.
8. Support external and internal customers and subcontractors.
9. Control project status, including start/end dates and involved personnel and companies, and prepare H&S plans.
10. Ensure proper EHS record keeping.
11. Respond promptly to internal and external customer needs.
12. Attend required training sessions and meetings.
13. Coordinate updates to training and platform documentation.

Candidate Requirements:

• Degree in Health and Safety, preferably with an Intermediate Degree at minimum.
• At least 6 months of experience in coordinating business activities and documentation.
• Knowledge of CAE platforms such as E-Coordina, Dokify, E-gestiona, or Ctaima.
• Proficiency in Microsoft Office, especially Excel (advanced user).
• Valid driving license.
• Good communication skills.
• Organized, methodical, rigorous, and resolute approach.

Our Values and Principles:

We embrace our core principles of Diversity & Inclusion, and our strategic priorities include Customer Focus, Operational Excellence, and a High-Performance Culture. Our behaviors emphasize ownership, urgency, customer-first mindset, big thinking, leading by example, and continuous development.

Equal Opportunity Statement:

Vertiv is an equal opportunity employer, promoting diversity and inclusion without discrimination based on age, race, color, religion, sex, gender identity, disability, or other protected characteristics. If you need assistance applying, please contact us via email. Interested candidates are encouraged to visit our career page to apply.

Additional Details:

• Employment Type: Full Time
• Experience: Minimum 6 months
• Vacancy: 1