Head of Finance & Admin Operations

We are looking for a highly organized and experienced professional to take ownership of Finance, Legal, and Admin operations at Iventions. This role is a key part of our Management Team and requires strong financial expertise, an international mindset, and a service-oriented attitude. The ideal candidate is detail-oriented, business-savvy, and thrives in a dynamic, collaborative environment.

Key Responsibilities Finance & Accounting

• Oversee and ensure the accuracy of financial operations, including accounts payable / receivable, payments, payroll, and tax declarations.
• Manage cash flow forecasting, credit lines, and loan amortizations.
• Lead monthly and yearly financial closing, ensuring compliance with Spanish accounting principles.
• Work closely with external accountants for financial reporting and compliance.
• Support the CEO in forecasting, budgeting, and cost control.
• Assist department heads with financial and project data analysis.
• Supervise the finance team (2 members), ensuring operational excellence.

HR & Admin Operations

• Work closely with the HR Manager & People Growth.
• Liaise with external agencies for employee contracts, onboarding, offboarding, social security, and dismissals.
• Oversee payroll administration, including salary payments and related accounting tasks.
• Manage compliance with labor laws and handle escalations related to HR operations.
• Supervise risk prevention, training execution (Fundae), and flexible benefits.

Legal & Compliance

• Review and update supplier contracts, NDAs and employee agreements.
• Identify business risks and ensure legal compliance across operations.
• Liaise with external legal consultants on corporate matters.
• Maintain and renew company insurance policies.

Who You Are

• 5+ years of experience in finance, administration, or related fields.
• Strong knowledge of Spanish accounting codes and tax regulations.
• Solid understanding of Admin operations, payroll administration, and labor law.
• Business-minded, detail-oriented, and highly organized.
• International profile, fluent in English (native or professional level) and Spanish (advanced level).
• Additional languages are a plus.
• Someone with a serving and supportive attitude, who values teamwork and collaboration.
• Enjoys working in the events industry and thrives in creative, international, and dynamic environments.

Skills

• Strong organizational and multitasking abilities, with attention to detail.
• Analytical mindset and problem-solving skills, able to make data-driven decisions.
• Ability to work under pressure and manage multiple priorities efficiently.
• Excellent communication and negotiation skills, with a service-oriented approach.
• Proficient in Excel and Office Suite for financial analysis and reporting.
• Familiarity with Zoho Books, A3, Sage, Workday, or similar finance and admin tools.
• Understanding of Spanish accounting principles, payroll processes, and labor law.

What We Offer

• Competitive salary tailored to experience and expertise.
• Company-provided mobile phone for professional and private use.
• A welcoming and dynamic workplace with Great Place to Work benefits.
• Flexible work arrangements, including work-from-home options.
• Office perks : fresh fruit, coffee, tea, snacks, and Friday drinks.

About Iventions

Iventions is a leading events agency, known for creating unforgettable live experiences for global brands. Our team is international, passionate, and committed to excellence. We offer a collaborative work environment where initiative and ownership are valued. Iventions is a certified Great Place To Work.

Client & Audience Centric – We adapt to our clients' needs with an outstanding service mindset.

Professional & Reliable – We manage events with precision and a 'the show must go on' mentality.

Memorable & Meaningful – We create experiences that touch hearts and create lasting excitement.

Authentic & Honest – Transparency and genuineness are the foundation of our culture.

Human-Centered Values – Just as we prioritize every detail of our events, we also prioritize the experience and well-being of our employees.

If you are looking for a high-responsibility role in a dynamic and international setting, we would love to hear from you!

Seniority level : Director

Employment type : Full-time

Job function : Finance and Sales, Events Services

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