Executive Assistant

Quadrivia is the health technology company behind Qu, a comprehensive, controllable, and customizable assistant AI built by clinicians, for clinicians. Addressing the urgent shortage of healthcare professionals, Qu provides real-time, personal, and reliable support for clinical tasks across the care continuum. Designed for providers, payers, and pharmaceutical companies, Qu is easy to customize and integrates seamlessly into workflows, delivering precise assistance across the care spectrum.

About the Role

We are seeking a highly organized and proactive Executive / Personal Assistant based in Barcelona. This role demands a highly adaptable individual with exceptional multitasking abilities. The ideal candidate is bilingual in Spanish and English, flexible with their schedule, and able to manage a wide range of personal and professional tasks effectively.

As the role evolves, there is potential for the scope to expand, encompassing project management responsibilities and overseeing freelancers or team members within the business.

Key Responsibilities

• Executive Support :
• Manage Professional Communications :
• Support PR & External Engagements
• Calendar & Meeting Coordination
• Travel & Logistics
• Expense & Finance Support
• Legal & Corporate Admin
• Team & Culture Support
• Personal Support :
• Manage Personal Scheduling :
• Oversee Household Operations
• Financial & Legal Coordination
• Event & Errand Support

About You

• Bilingual Communication : Fluent in both Spanish and English, spoken and written.
• Valid Driver’s License : Comfortable assisting with errands that require driving.
• Technical Skills : Strong proficiency with IT systems and productivity tools.
• Exceptional organizational and multitasking capabilities.
• Highly structured, process-oriented approach to task management.
• Strong communication skills with a polished and professional demeanor.
• Comfortable balancing both personal and executive responsibilities.
• Proactive, detail-oriented, and self-motivated.

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