Property Operations Administrator

Property Operations Administrator function sits under Operations and is responsible for management of common areas within a DC along with other office spaces in the vicinity of a DC.

The Property Operations Administrator works closely with the Service Planning Manager to support the comprehensive management and maintenance of Digital Realty’s White Space areas, including DC buildings. This role involves providing administrative and organizational assistance to ensure the seamless daily operations of buildings and exterior surfaces.

Key Responsibilities :

• Collaborate with cross-functional teams to gather relevant data for vendor performance evaluations.
• Communicate effectively with internal teams regarding administrative aspects of vendor contracts and compliance.
• Manage single-point purchase processes using internal software tools.
• Prepare budgets and update cost controls in real-time (Opex and Capex).
• Manage contracts, including renewals, new contracts, and administrative collaboration on RFP processes.
• Maintain organized documentation and centralized databases for contracts and vendor records.
• Ensure accurate and up-to-date records for easy retrieval.
• Monitor vendor contract compliance with global standards.
• Support the process of requesting Certificates of Insurance (COIs) from vendors.
• Maintain a comprehensive database of critical vendors and assist in performance assessments.

Operational Support :

• Provide administrative oversight for site operational purchase orders, receipting, and invoicing.
• Assist in managing the purchase order process for vendors.
• Oversee procurement of office goods and services, maintaining accurate records.
• Organize site access for vendors, contractors, and third-party suppliers.
• Provide analysis and decision support to the Director of Operations and other stakeholders to improve operational financials.

Financial and Operational Management :

• Control operational expenses through reporting, analysis, and KPI interpretation.
• Collaborate on financial improvements and operational savings.

Skills and Competencies :

• Effective communication with team members, vendors, and stakeholders.
• Organizational skills to prioritize tasks and maintain an organized environment.
• Attention to detail in reports, documentation, and data entry.
• Customer service orientation to support internal and external queries.
• Adaptability to handle changing priorities.
• Team collaboration to support team goals.
• Basic financial understanding for budget support.
• Problem-solving skills to identify and propose solutions.
• Proactive initiative in tasks and responsibilities.

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