Hotel Administration Officer

2 weeks ago Be among the first 25 applicants

Who We Are:

Extraordinary places, passionate people, and shared learning experiences: this is Aethos. We believe that traveling and hospitality should leave a lasting positive impact on the mind, body, and soul. That's the reason why we choose our locations very carefully and work together with people who want to be part of a community instead of just ”having a job”. Everyone who works at Aethos can make a personal impact on the community and company - great ideas can come from anywhere. We are a young and dynamic hospitality company that understands the value of time with friends and loved ones. We make a conscious choice towards sustainability and wellbeing, and the luxury of time and space. We stand for freedom from the stresses and anxieties of modern life. We want to be the first choice for anyone who seeks respite and refuge from the boring, the stressful, and the unsustainable. That‘s why we define hospitality differently: while all of our decisions should be made with the community and needs of our guests in mind, we always thrive to create a community that we want to be part of and that improves the world around us. We invite you to be part of our story.

Who We Are:

Extraordinary places, passionate people, and shared learning experiences: this is Aethos. We believe that traveling and hospitality should leave a lasting positive impact on the mind, body, and soul. That's the reason why we choose our locations very carefully and work together with people who want to be part of a community instead of just ”having a job”. Everyone who works at Aethos can make a personal impact on the community and company - great ideas can come from anywhere. We are a young and dynamic hospitality company that understands the value of time with friends and loved ones. We make a conscious choice towards sustainability and wellbeing, and the luxury of time and space. We stand for freedom from the stresses and anxieties of modern life. We want to be the first choice for anyone who seeks respite and refuge from the boring, the stressful, and the unsustainable. That‘s why we define hospitality differently: while all of our decisions should be made with the community and needs of our guests in mind, we always thrive to create a community that we want to be part of and that improves the world around us. We invite you to be part of our story.

Our Hotels and Clubs:

Aethos currently operates six properties and with more openings coming in 2025. The hotels in its portfolio currently includes Aethos Milan, Aethos Monterosa (located in the Italian Alps), Aethos Saragano (in Umbria), Aethos Sardinia, Aethos Corsica, and Aethos Ericeira (north of Lisbon). Coming in 2025, Aethos Mallorca (June 2025) and Aethos Madrid (2026). The portfolio consists of a mix of urban and leisure destinations, all aimed at providing an exceptional guest experience. Aethos has also recently opened its first members club in Milan, marking the beginning of its global network of members clubs. Aethos aims to create a collection of properties that will serve as clusters for its members and guests to enjoy. These clusters will comprise a city destination and a countryside or seaside destination within driving distance, offering a diverse range of experiences. The first of these clusters is located in Milan and Monterosa, and the next cluster will be in Lisbon and Ericeira.

Job Overview

We are looking for an Administrative Assistant with experience in stock and accounting management to join our team. The role involves overseeing daily production records, invoice registration, VAT reporting, bank account monitoring, and general accounting tasks including financial statements and compliance checks. Ideal candidates are detail-oriented, organized, and experienced in both operational and financial administration.

Key Responsibilities

• Register and file supplier and customer invoices
• Regularly monitor and reconcile bank accounts
• Manage the full cycle of accounts payable and receivable
• Review and prepare periodic VAT returns and other tax filings
• Maintain accounting ledgers: general ledger, amortization records, and other legal registers
• Track and manage fixed assets and accruals
• Ensure compliance with all tax obligations
• Assist in preparing balance sheets, monthly, and annual closings
• Monitor deadlines and ensure compliance with tax and financial reporting procedures
• Support internal audits, identify discrepancies, and suggest improvements
• Prepare and manage payment documentation
  
  
  

• Minimum 2 years of experience in a similar role within the hospitality industry
• Degree in Administration, Accounting, Finance, or related fields
• Strong proficiency in management software (especially PMS systems such as MEWS and accounting tools like Lightspeed)
• Solid knowledge of accounting and tax regulations applicable to hotel operations
• Advanced Excel skills (pivot tables, complex formulas, data analysis)
• Excellent organizational abilities, attention to detail, and analytical mindset
• Proactive, reliable, and comfortable working cross-functionally with multiple teams
  
  
  

• Competitive salary based on experience and skills
• Opportunities for career growth and professional development
  

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitality

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