Project Assistant For Acrobat Project

Research Field Biological sciences Medical sciences

Researcher Profile Other Profession Positions Master Positions

Country Spain

Application Deadline 8 Apr 2025 - 17 : 00 (Europe / Madrid)

Type of Contract Temporary

Job Status Full-time

Is the job funded through the EU Research Framework Programme? Other EU programme

Reference Number 101158797

Is the Job related to staff position within a Research Infrastructure? Yes

Offer Description

The Barcelona Institute for Global Health (ISGlobal) is a cutting-edge institute addressing global public health challenges through research, translation into policy and education. ISGlobal has a broad portfolio in communicable and non-communicable diseases including environmental and climate determinants, and applies a multidisciplinary scientific approach ranging from the molecular to the population level. Research is organized in five programs : Climate, Air Pollution, Nature and Urban Health; Environment and Health over the Lifecourse; Global Viral and Bacterial Infections; Malaria and Neglected Parasitic Diseases and Maternal Child and Reproductive Health. ISGlobal is accredited with the Severo Ochoa distinction, a seal of excellence of the Spanish Science Ministry.

WHAT WE ARE LOOKING FOR

ISGlobal is looking for a Project assistant, a highly organized, detailed oriented and motivated project and research assistant who is interested in joining ISGlobal’s multidisciplinary ACROBAT-newborns team, with interest in collaborating with low-middle income countries partners and demonstrated research capacities to help us supervise activities under several projects of the group where several technological, laboratorial and clinical trials in LMIC settings will be implemented. As an active and fast-paced research team, we seek someone who excels in a dynamic environment and is eager to embrace new challenges. The successful candidate will provide crucial support to the project managers in coordinating and implementing in particular the ACROBAT-newborns project.

KEY RESPONSIBILITIES

• Assist the team’s programme manager, scientific leader and other staff, in planning, executing, and monitoring project activities in accordance with project timelines and objectives.
• Documentation and reporting : Preparation of supporting documents for different meetings and research conferences maintain accurate and up-to-date project documentation, including meeting minutes, progress reports, and communication logs.
• Assist in preparing progress reports, workplans and other documents as required.
• Support grant development by engaging as needed with the ISGlobal pre-award team.
• Develop and update spreadsheets or trackers for specific projects and team activities.
• Become familiarized with the internal ISGlobal Administrative, legal, and financial processes to submit grants, organize travel, help processing refund claims, process purchase orders, and other activities.
• Prepare high-quality presentations with images in PowerPoint;
• Data entry and management in Excel.
• Copy-editing, proofreading and reference management.
• Logistical support to arrange meetings, workshops, and events related to the projects.
• Participate in relevant ISGlobal seminars or workshops.
• Other responsibilities as required.

AUXILIAR TASKS

This job description reflects the present requirements of the post but may evolve at any time in the future as duties and responsibilities change and / or develop providing there is appropriate consultation with the post-holder. This job description is not a definitive or exhaustive list of responsibilities but identifies the key responsibilities and tasks of the post holder. The specific objectives of the post holder will be subject to review as part of the individual professional assessment process.

SKILLS

• Project management skills and deadline-driven
• Excellent skills in Excel (including creating complex spreadsheets, GANTT charts and trackers), Word, and PPT (desirable : familiarity with project management tools and Canva)
• Desirable : active on social media, eg LinkedIn and BlueSky or X (not required).
• Previous experience in an administrative or support role is an advantage but not required.

The post holder will adhere to ISGlobal principles contained in People management policy, including Equity, diversity and health safety . The post holder will respect, and be accountable to ensure ISGlobal policies and procedures.

TRAINING AND EXPERIENCE / QUALIFICATIONS

• Degree in administration, project management, business, public health, global health or related field (BA level or higher)

SPECIFIC REQUIREMENTS

• Strong organizational and time management skills to handle multiple tasks, prioritise work, and meet deadlines efficiently.
• Ability to collaborate with team members in English and Spanish and support the project managers and other colleagues as needed.
• Competency in basic administrative skills such as scheduling meetings, arranging travel, managing calendars, and handling correspondence.
• Willingness to adjust to changing project needs and priorities.
• Comfortable working in an international and multicultural environment.
• Willing to learn and grow quickly while facing challenges as a learning opportunity.
• Strong English-language skills (speaking, reading, and writing).
• Fluency in Spanish.
• Advantage knowledge of French and / or Portuguese
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and an ability to quickly learn new software tools.

LANGUAGE LEVEL

• Proficiency in English and Spanish.

CONDITIONS

• Duration : 1 year
• Contract Type : Full time
• Salary : Technician IIB (26.588€ gross annual)

HOW TO APPLY

Applicants must fill in the request form and attach the CV and a Cover Letter. Each attached document must be named with the candidate name and surname.

The receipt of applications will be open until 8th of April 2025.

The interviews could be placed during the reception of candidatures period.

Diverse candidatures are encouraged, that includes : gender, race, ethnicity, religion, age, sexual orientation, physical abilities, and political views.

SELECTION PROCESS

The selection process is designed in two phases :

1- Interview phase of a technical nature, with the team that requires the incorporation. To assess the person's skills and CV.

2 - Meeting with HR with the finalist(s) to finish assessing the profile and discuss contractual and institutional issues.

If needed any technical test could be passed. A Psychological Competency Evaluation Test will be required for the structural or transversal positions.

In accordance with the OTM-R principles, a gender-balanced recruitment panel is formed for every vacancy at the beginning of the process. After reviewing the content of the applications, the panel will start the interviews, with at least one technical and one administrative interview. A profile questionnaire as well as a technical exercise may be required during the process.

In ISGlobal we are committed to maintaining and developing a work environment in which the values and principles of our organization are respected and equal opportunities between women and men be promoted in each of the areas in which we operate, not tolerating discrimination based on criteria such as age, gender, marital status, race, ethnicity, functional diversity, political leanings, religion, sexual orientation, gender identity or gender expression.

We confirm our commitment towards the value of the diversity of our staff and student population and seek to promote peace, equity, diversity and inclusion as essential elements in contribution to improving health worldwide.

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