Accounts Payable Specialist

The accounts payable Supervisor / member is responsible for managing the accounts payable process, allocating work within the team, and organizing backups for absences or holidays of team members.

RESPONSIBILITIES & DUTIES

• Implement and maintain procedures for the main AP processes. Organize internal audits to ensure procedures are followed by each team member.
• Coordinate all audit requests (external and internal) within the AP team.
• Act as a backup for the AP quality assurance specialist.
• Ensure invoices are booked promptly upon receipt—whether ready for payment, blocked, or parked—to provide the treasurer with an accurate cash position.
• Provide cash forecast needs to the finance team and identify urgent payments for arbitrage if funds are insufficient.
• At month-end, provide the Retained Org accounting team with a list of unbooked invoices (pending and parked), highlighting those requiring manual accrual.
• Provide monthly KPIs and share a summary of pending issues with plants' business contacts and procurement organizations.
• Review AP sub-ledgers and GR/IR aged items monthly with the AP specialist to ensure timely actions.
• Identify process improvements and oversee their implementation.
• Assess team members’ performance, identify training needs, and motivate the team through recognition, rewards, or salary increases within budget and company guidelines.

QUALIFICATIONS & SKILLS

• Bachelor's Degree in Accounting or related field.
• At least 3 years of experience for senior roles.
• At least 1 year of experience for junior members.
• Advanced Excel skills.
• Good analytical skills.
• Proactive attitude with a hands-on approach.
• Experience in accounts payable, preferably with SAP (not mandatory).

Job Description – Accounts Receivable

OVERVIEW

The accounts receivable accountant ensures revenue collection by verifying and posting receipts and resolving discrepancies.

RESPONSIBILITIES & DUTIES

• Post customer payments by recording cash, checks, and credit card transactions.
• Post revenues by verifying and entering transactions from lockbox and local deposits.
• Update receivables by totaling unpaid invoices.
• Maintain records by microfilming invoices, debits, and credits.
• Verify the validity of account discrepancies by investigating information from sales, trade promotions, customer service, and customers.
• Resolve valid or authorized deductions by making adjusting entries.
• Handle invalid or unauthorized deductions following established procedures.

QUALIFICATIONS & SKILLS

• Bachelor's degree in Accounting, Finance, or related field.
• Minimum of 2 years of experience.
• Advanced Excel skills.
• Good analytical skills.
• Proactive attitude with a hands-on approach.
• Experience in invoice processing, fallout management, vendor reconciliation, and payments (Accounts Payable).
• Experience in billing, cash application, collections, customer reconciliation, and month-end activities like accruals and ledger cleanup (Accounts Receivable).