Administrative Assistant

Your mission

Responsibilities

1. Data Entry and Bookkeeping: Input financial transactions into the accounting system, including accounts payable and receivable, expense reports, and general ledger entries. Ensure accuracy and proper coding of financial records.
2. Financial Records Maintenance: Assist in organizing and maintaining financial records, including invoices, receipts, bank statements, and other supporting documents.
3. Reconciliation: Help with reconciling bank statements, credit card transactions, and vendor accounts to ensure accuracy and identify discrepancies.
4. Accounts Payable: Process and track vendor invoices, verify payment terms, and assist with the preparation of payment batches.
5. Accounts Receivable: Monitor customer accounts, generate invoices, and follow up on overdue payments.
6. Expense Tracking: Assist in tracking company expenses, verifying supporting documents, and allocating expenses to appropriate accounts.
7. Payroll Support: Collaborate with the payroll department to provide necessary data for processing employee payments and maintaining payroll records.
8. Compliance: Ensure compliance with financial regulations and company policies in all financial transactions and record-keeping.
9. Administrative Tasks: Handle general administrative duties, including filing, scanning, photocopying, and managing incoming and outgoing mail.
10. Communication: Communicate with vendors, customers, and internal stakeholders in a professional and timely manner.
11. Document Preparation and Management: Assist in preparing and formatting various documents, reports, presentations, and spreadsheets. Organize and maintain physical and digital files to ensure easy retrieval and confidentiality.

Your profile

Skills And Qualifications

1. Impeccable writing and spelling capabilities in Spanish (English or French and any other language is a plus).
2. Bachelor's degree in Accounting, Finance, or related field is preferred. Relevant experience or coursework can be considered in lieu of formal education.
3. Proven experience as an accounting assistant, bookkeeper, or similar role is advantageous.
4. Solid understanding of basic accounting principles and financial procedures.
5. Proficiency in accounting software and Microsoft Office applications, especially Excel.
6. Strong attention to detail and accuracy in data entry and financial record-keeping.
7. Excellent organizational skills and the ability to prioritize tasks effectively.
8. Analytical mindset and problem-solving skills to identify and resolve discrepancies.
9. Ability to work collaboratively in a team environment and adapt to changing priorities.
10. Integrity and discretion when dealing with sensitive financial information.

Why us?

Conditions and Benefits

1. Location: Malaga historic center.
2. Schedule: 5 days per week, daily schedule depending on company's need.
3. Possibility of part time scheduling starting from 30H/ Week.
4. Contract: Internship contract then possibility of a permanent one.
5. Days off: 2 days per week
6. Great career potential growth in the Admin/Financial Department.

To go any further, please send your CV at: careers@rems-group.com

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About Us

REMS is number 1 on Airbnb Málaga in terms of revenue and number 1 in Spain quality wise.

We provide great holiday experiences to our guests and high-end services to our clients; Real Estate, Architecture, reform and Interior Design, as well as rental management and Housekeeping services in the most valuable locations of the Costa del Sol.

Excellence and organization are our mottoes. Our young and ambitious international team is ready to face any challenges, grow, and establish itself as a leader in the industry.