Accounts Payable Specialist

The accounts payable Supervisor / member is responsible for managing accounts payable, allocating work within the team, and organizing backups in case of absences or holidays of team members.

RESPONSIBILITIES & DUTIES

• Implement and maintain procedures for main AP processes. Organize internal audits to ensure procedures are followed by each team member.
• Coordinate all audit requests (external and internal) within the AP team.
• Serve as backup for the AP quality assurance specialist.
• Ensure invoices are booked promptly upon receipt—whether as invoices ready for payment, blocked for payment, or parked documents (in case of process issues)—to provide the treasurer with an accurate cash position for future needs.
• Provide cash forecast needs to the finance team and identify urgent payments for release in case of funds insufficiency.
• At month-end, provide the Retained Org accounting team with a list of unbooked (pending and parked) invoices, highlighting those requiring manual accrual.
• Provide monthly KPIs (to be defined) and share a summary of pending issues with plants' business contacts and procurement organizations for resolution.
• Review AP sub-ledgers and GR / IR aged items monthly with the AP specialist to ensure timely actions and quick resolution.
• Identify process improvements and follow up on their implementation.
• Assess team members' performance, identify training needs, and motivate the team by recognizing good performance, rewards, and salary increases within budgets and company policies.

QUALIFICATIONS & SKILLS

• Bachelor's Degree in Accounting or related field.
• At least 3 years of experience (Senior role).
• At least 1 year of experience (Junior role).
• Advanced Excel skills.
• Good analytical mindset.
• Proactive attitude with a hands-on approach.
• Experience in accounts payable, preferably with SAP (not mandatory).

The accounts receivable role involves verifying and posting receipts to secure revenue and resolving discrepancies.

RESPONSIBILITIES & DUTIES

• Post customer payments, including cash, checks, and credit card transactions.
• Post revenues by verifying and entering transactions from lockbox and local deposits.
• Update receivables by totaling unpaid invoices.
• Maintain records by microfilming invoices, debits, and credits.
• Investigate account discrepancies by obtaining information from sales, trade promotions, customer service, and customers.
• Resolve valid or authorized deductions with adjusting entries.
• Follow pending deductions procedures to resolve invalid or unauthorized deductions.

QUALIFICATIONS & SKILLS

• Bachelor's degree in Accounting, Finance, or relevant field.
• Minimum of 2 years of experience.
• Advanced Excel skills.
• Good analytical mindset.
• Proactive attitude with a hands-on approach.
• Experience in invoice processing, fallout management, vendor reconciliation, and payments (Accounts Payable).
• Experience in billing, cash application, collections, customer reconciliation, and month-end activities like accruals and ledger cleanup (Accounts Receivable).