QA Officer Documentation (Part Time)

Vacancy Name: QA Officer Documentation (Part Time)

Contract: Permanent

Location: Romford, Spilsby Road

Salary: Up to £29,000.00 FTE

Daily Work Times:

• Monday: 10:00 - 15:00
• Thursday: 10:00 - 15:00
• Friday: 10:00 - 15:00

30 min break each day. Start time can be negotiated.

Basic Hours Per Week: 13.50

Job Description

We are recruiting a QA Officer – Documentation (Part Time)

Ethypharm is seeking a proactive and experienced QA Officer – Documentation to ensure the accuracy, control, and compliance of quality documentation in alignment with business and regulatory requirements.

Purpose of the role:

To manage and maintain GxP documents and records in compliance with current Good Manufacturing Practices (cGMP), regulatory requirements, and company policies. Ensures that documentation supports operational needs while maintaining integrity and compliance throughout the document lifecycle.

Day-to-day responsibilities:

• Oversee the creation, review, issuance, and lifecycle management of quality-critical documents (e.g., SOPs, Work Instructions, specifications, logbooks).
• Maintain compliance of documentation processes with internal procedures and external regulatory requirements.
• Manage document archiving in line with company record retention schedules.
• Generate and manage manual Certificates of Analysis (CoAs).
• Issue and verify batch documentation for accuracy and compliance.
• Maintain and update departmental documentation reports and KPIs.
• Support PQS elements including Change Control and CAPA processes.
• Serve as the system expert for DocuSign, ensuring effective configuration, user support, and compliance with data integrity standards.
• Assist with troubleshooting and continuous improvement of the electronic signature and document approval process.
• Provide training and guidance to departments on document management processes and system use.
• Contribute to the development and delivery of training materials related to documentation practices and systems.

Qualifications:

• Educated to A Level standard (or equivalent).
• Minimum 1-2 years' experience working in a Quality Systems / Pharmaceutical environment.
• Proven experience of data integrity.
• Familiarity with Microsoft Office software.
• Experience with electronic document management systems and tools (e.g., DocuSign).
• Bachelor's degree in a related discipline.
• Prior experience in a Quality Assurance or Documentation role within a GxP-regulated industry (e.g., pharmaceuticals, medical devices, biotech).
• Familiarity with batch documentation, SOP lifecycle management, and Certificates of Analysis (CoA).
• Knowledge of data integrity principles (ALCOA+).

About you

We are looking for a dedicated QA Officer – Documentation who is highly organized, proactive, and possesses excellent communication skills. Your ability to manage multiple priorities and meet deadlines, while working both independently and collaboratively, will be critical to your success.

This role is on-site at our Romford location.

What we offer:

• Up to £10,000.00 per annum (PTE)
• 25 days annual leave pro-rated, rising to 30 with length of service plus bank holidays (pro-rated)
• Holiday Buy/Sell scheme – buy or sell up to 5 days of holiday
• 3% Bonus – discretionary scheme based on policy eligibility
• Bravo Benefits Platform – discounts, financial support, wellbeing apps, menopause support, and more
• Salary Sacrifice scheme for Electric Vehicles with Tusker (eligibility dependent)

Working hours:

• Monday, 10:00 - 15:00
• Thursday, 10:00 - 15:00
• Friday, 10:00 - 15:00

Please note, we are currently unable to assist with sponsorship for right to work.

About Ethypharm

Ethypharm is a leading international pharmaceutical company with a focus on hospital care, CNS, and internal medicine. With 1,700 employees and six production sites, our Romford facility is a modern, high-quality pharmaceutical plant.

We value diversity and offer flexible working arrangements where possible.