Office Manager PTA - East

Office Manager / Bookkeeper

Reference: PTA002932-JB-1

Located in the industrious heart of Silverton, an engineering firm is on the hunt for a versatile Office Manager / Bookkeeper who thrives on diversity in their day-to-day tasks. This role is perfect for someone who brings a high level of organization, precision, and enthusiasm to every aspect of their work.

Duties & Responsibilities

1. Debtors: Quotes, invoicing (including project reminders), payment reminders
2. Creditors: Purchase orders (support Purchasing dept), manage credit limits, account credit applications, capture supplier invoices, recon supplier accounts, process employer refunds, payments on Standard Bank Business Online, send proof of payments
3. Credit/Garage cards: Capture and reconcile transactions, management of limits and cancellations
4. Bank recons
5. E-filing: VAT201
6. Management reports: GL recons, Management Financial Statement & Cash Flow
7. Project reporting
8. Collaborating with independent auditors to compile the annual financial statements

Bookkeeping on Xero

1. Debtors: Quotes, invoicing (including project reminders), payment reminders
2. Creditors: Purchase orders (support Purchasing dept), manage credit limits, account credit applications, capture supplier invoices, recon supplier accounts, process employer refunds, payments on Standard Bank Business Online, send proof of payments
3. Credit/Garage cards: Capture and reconcile transactions, management of limits and cancellations
4. Bank recons
5. E-filing: VAT201

Financial Reporting

1. Management reports: GL recons, Management Financial Statement & Cash Flow
2. Project reporting
3. Annual budget preparation
4. Collaborating with independent auditors to compile the annual financial statements

Human Resources

1. Maintaining staff files and contracts
2. Payroll processing on SimplePay
3. E-filing submission – EMP201
4. Leave management
5. Manage complex remuneration packages
6. Teambuilding

Compliance

1. Liaise with Auditors - BEE, Annual return (AFS), COID, EMP501, TCC
2. Assist with Health & Safety – purchases, employee medicals, COC’s
3. Assist iComply - POPI, SDL

Ensure smooth running of the Office

1. Answer the phone - send telephonic leads to Marketing Manager
2. Manage Cleaner
3. Manage facility-related SLA’s (telephones, printers, IT subscriptions)
4. Basic IT support/ liaise with IT consultant
5. Vehicle licence renewals
6. Insurance
7. Travel arrangements for Directors and Project teams
8. Executive support to the Managing and Technical Director

NOTE: We ONLY accept online applications. We do not consider direct applications via Whatsapp or email.

The final remuneration package offered by the employer will be determined based on market standards, considering the candidate's qualifications, skills, and level of experience. The employer retains the prerogative to provide a remuneration package that aligns with industry norms and the specific attributes of the selected candidate.

Package & Remuneration

R 25000 - R 25000 - Monthly