Executive Assistant

Our client, a fund of funds focused on Venture Capital investing in top-tier firms worldwide, is seeking a Personal and Executive Assistant to support two Managing Partners.

Working closely with the Managing Partners, her / his main responsibilities will include :

Responsibilities :

• Managing diaries and organizing meetings and appointments.
• Booking and arranging travel, transport, and accommodation (Europe, U.S., Asia, etc.).
• Assisting with various ad hoc projects (such as event organization, proofreading, creating presentations for meetings, preparing for interviews).
• Typing, compiling, and preparing reports, presentations, and correspondence.
• Screening phone calls, inquiries, and requests, and handling them appropriately.
• Liaising with clients, suppliers, and staff when necessary.
• Organizing private affairs of the manager.
• Maintaining discretion and trustworthiness.
• Demonstrating tact and diplomacy.
• Exhibiting flexibility and adaptability.
• Possessing good oral and written communication skills.
• Having excellent interpersonal skills.
• Demonstrating organizational skills and the ability to multitask.
• Being proactive and taking initiative.
• Having knowledge of standard software packages and the ability to learn company-specific software if required.
• Ability to work under pressure and meet tight deadlines.
• Flexibility and adaptability to handle various tasks.

Requirements :

• Proficiency in English and Spanish.
• Minimum of 6 years experience as a personal and executive assistant.
• Availability to coordinate urgent tasks.
• Experience working in an international environment.

Offer :

• A nice office in Barcelona with a pleasant environment.

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