Administrative Assistant

The Administrative Assistant is responsible for providing comprehensive administrative support, managing correspondence, scheduling appointments, and maintaining filing systems while serving as a primary point of contact for inquiries. The role assists in document preparation, database management, and office operations, drives meeting coordination, travel arrangements, and inventory management. They collaborate with other administrative staff and support cross-functional initiatives and projects.

Location : Madrid - Spain

What will your job entail?

Administrative responsibilities :

• Responsibilities include supporting the Head of Continental Europe, Chief Operating Officer, Managing Director - International and other Senior team members of staff by :

Coordinating and booking travel arrangements, including flights and hotel reservations

• Completing and submitting expense reports
• Assisting with processing of invoices and setting up vendors in Workday
• Developing reports as requested
• Coordinating team meetings and team events
• Assisting with the various marketing initiatives, including events and distribution of marketing materials
• Assisting with operational administrative tasks
• Assisting with general ad hoc administrative tasks

Operational responsibilities :

• Enter and help maintain integrity of data within our data capturing system.
• Responsible for amending and sending fee agreements to clients.
• Liaise with brokers on administrative issues, including premium payments and document management.

Skills and prior experience required :

• Prior experience of similar administrative tasks and responsibilities as listed above
• Pride in keeping high office standards
• Proactive with a willingness to support others in the business as needed.
• Well-developed and confident communication skills
• Able to build rapport and build relationships
• High level of attention to detail
• Able to juggle a high number of tasks

Disclaimer

Ryan Specialty is an Equal Opportunity Employer. We are committed to building and sustaining a diverse workforce throughout the organization.Our vision is an inclusive and equitable workplace where all employees are valued for and evaluated on their performance and contributions. Differences in race, creed, color, religious beliefs, physical or mental capabilities, gender identity or expression,sexual orientation, and many other characteristics bring together varied perspectives and add value to the service we provide our clients, trading partners,and communities.This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, firing, promoting, transferring, compensation, benefits, training, leaves of absence, and other terms, conditions, and benefits of employment.

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