Executive Assistant - Minor Hotels Europe & Americas - Madrid | [JA949]

Minor Hotels is a global hospitality group operating over 540 hotels, resorts, and residences in 56 countries across Asia-Pacific, the Middle East, Africa, the Indian Ocean, Europe, and the Americas. As a hotel owner, operator, and investor, Minor Hotels caters to the needs of today’s global travelers through its diverse portfolio of eight hotel brands: Anantara, Avani, Elewana, NH, NH Collection, nhow, Oaks, and Tivoli. The Minor Europe and Americas region manages more than 350 properties in 30 countries and aims to expand across all segments, focusing on upper-upscale and luxury brands.

Experience

Previous experience in an Executive Assistant role is required.

Qualifications

University degree in Business Administration, Tourism, or Secretarial Studies.

Specific Knowledge

Proficiency in Office applications: Excel, Word, PowerPoint, Outlook/Teams, Microsoft SharePoint.

Languages: Native English and Spanish; additional languages are an advantage.

Knowledge of SAP is a plus (Handling Purchase Orders & Financial Accounting).

Experience in the hospitality industry is a plus.

Key Responsibilities

Personal Assistance to the Chief:

• Managing and monitoring agendas.
• Coordinating and overseeing trips.
• Expense settlements.
• Processing split payroll.
• Handling telephone inquiries and visitor reception.

SAP Tasks:

• Reviewing SAP inboxes of the Chiefs and following up on approvals.
• Assisting with invoices: creating and receiving generic Purchase Orders and handling Financial Accounting.

Additional Tasks:

• Planning, conducting, and following up on meetings.
• Organizing team meetings and events.
• Coordinating hotel requests for rooms, meals, accommodations, and gift voucher redemptions.

Preferred Skills

• Strong organizational and planning skills.
• Ability to work effectively in large teams with a global perspective.
• Flexibility and resilience.
• Proactivity.
• Customer-centric approach.
• Results-oriented mindset.

Additional Information

The position is based in Madrid, at C / Santa Engracia, 120.

Team Member Benefits

At Minor Hotels Europe & Americas, we are committed to developing exciting careers and fostering cross-cultural experiences. Join a global hospitality group and benefit from numerous growth opportunities and exclusive benefits, including:

• Development programs and training resources to enhance your skills and knowledge across various professional areas and languages.
• Opportunities to experience different cultures and collaborate with diverse teams, representing over 150 nationalities.
• An inclusive work environment that values diversity and promotes respect and belonging.
• A culture of continuous feedback and engagement.
• Wellbeing initiatives supporting your physical and mental health.
• Sustainable and volunteer programs involving team members in corporate responsibility efforts.
• Special rates and discounts for hotel stays worldwide.

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