Senior Office Manager – Luxury Real Estate

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We are seeking a highly experienced and exceptionally organized Senior Team Assistant to join our luxury real estate firm. The candidate will have at least 6 years of proven experience in a similar role, with a fluent level of English.

This role is key to the smooth operation of the executive and sales teams, requiring a proactive, detail-oriented, and discreet professional who thrives in an international, client-facing setting.

Key Responsibilities

• Provide comprehensive administrative and organizational support to the executive and sales teams.

• Manage complex calendars, schedule high-level meetings, and coordinate internal and external appointments.

• Organize national and international travel arrangements, including flights, accommodations, and itineraries.

• Draft, review, and translate documents, presentations, reports, and correspondence in both English and Spanish.

• Assist with client relationship management by preparing briefings, following up on actions, and maintaining CRM systems.

• Coordinate luxury property viewings, events, and business meetings, ensuring every detail is aligned with the brand’s standards.

• Liaise with high-profile clients, legal teams, partners, and vendors, ensuring confidentiality and professionalism at all times.

• Oversee office supplies, invoice processing, and administrative budgets related to team activities.

• Implement organizational systems to streamline administrative processes and improve team efficiency.

Required Qualifications & Skills

• Minimum of 6 years of experience as an Executive Assistant, Team Assistant, or similar administrative role, preferably in luxury real estate, finance, or high-end services.

• Fluent or native-level English (C1-C2), both written and spoken; Spanish also required.

• Excellent organizational and multitasking skills with strong attention to detail.

• High level of discretion, integrity, and professional judgment.

• Advanced MS Office skills (Outlook, Word, PowerPoint, Excel); familiarity with CRM systems is a plus.

• Proactive, flexible, and capable of working independently and as part of a team.

• Strong interpersonal and communication skills; ability to interact with VIP clients and senior stakeholders.

What We Offer

• A dynamic and prestigious work environment in the luxury property sector.

• The opportunity to work with a high-performing, international team.

• Competitive salary and benefits package.

• Career development opportunities within a growing and respected brand.

Tipo de contrato: FULL_TIME

Especialización: Secretariado y Administración

Área: Office manager

Sector: Ventas

Banda salarial: Negotiable

Tipo de trabajo: Presencial

Nivel de experiencia: Manager Senior

Ubicación: Palma de Mallorca

FULL_TIME

Referencia: ZDTSME-61AC23FF

Fecha de publicación: 10 de junio de 2025

Consultor/a: Ariane Contreras

balearic-islands business-support/office-manager 2025-06-10 2025-08-09 sales Palma de Mallorca Calvia ES 07120 Robert Walters https://www.robertwalters.es https://www.robertwalters.es/content/dam/robert-walters/global/images/logos/web-logos/square-logo.png true