Junior Procurement and Contracts Coordinator

At MATCH Hospitality we design and deliver the best hospitality programmes at the most sought-after sports events in the world, including the FIFA World Cup, AFC Asian Cup, Nitto ATP World Finals, and Formula 1. We are the industry leader in the production, management and sales of commercial hospitality programmes and deliver maximum exposure for our event partners via a well-established and comprehensive global sales agent network, in addition to our in-house direct sales team.

About the role :

Are you ready to be part of one of the most prestigious sporting events in the world?

We are seeking a highly motivated and detail-oriented Junior Procurement and Contracts Coordinator to join the dynamic team delivering the Formula 1 Madrid Gran Premio de España.

Reporting directly to the Partnerships Manager , the successful candidate will support the full lifecycle of procurement and contract management —ensuring efficiency, accuracy, and compliance in all administrative processes. You will be an essential link between Project, Production, and Operations Teams , contributing to supplier engagement, market research, contract administration, and the development of competitive tender documentation.

This position offers an exceptional opportunity to grow professionally while working on a globally recognized event, surrounded by industry leaders and driven professionals. If you're organized, proactive, and thrive under pressure — and you have experience in procurement along with strong Excel skills — we invite you to be part of something extraordinary.

What you will be doing :

Planning and Market Research

• Support the Partnerships Manager in the development and execution of the F1 hospitality procurement plan, conducting market analysis and identifying potential suppliers across different categories.
• Work closely with all teams to define and create specifications for the required materials and services, ensuring alignment with the operational and event needs.

Procurement Administration

• Support the Partnerships Manager in the administration of all procurement documentation, including Non-Disclosure Agreements (NDA), Expressions of Interests (EOIs), Requests for Information (RFIs), Requests for Proposals (RFPs), executive summaries, appendices, schedules, evaluation documents and recommendation proposals.
• Assist in collation and evaluation administration for all technical and financial proposals from all respondents, providing detailed, objective analysis to support decision-making and supplier selection.
• Prepare presentation materials, data analysis, and executive summaries to be shared with Senior Management and Company Directors during procurement reviews.
• Collaborate with the Event Delivery Team on the procurement process for international goods, assisting with the administration of logistics and freight.

Budget Monitoring and Finance

• Input all required information on the budget monitoring system, tracking and logging all approved expenditure, actual orders, invoices and proof of payments, department allocations, and product costs.
• Create and manage the administration of all Purchase Orders (POs) ensuring approvals are secured before any expenditure and financial commitments are made.
• Support in project debrief and assist in producing summary reports and visuals for Senior Management
• Establish, maintain and update files, databases, records, finance calendar, other payment schedules and any other key budget related documentation.

Central HQ Support

• Track and consolidate all daily operational reports, Service Provider’s KPIs, and consumptions reports, ensuring accurate reporting of performance metrics.
• Support the wrap-up of post-event budget monitoring, ensuring all costs are accounted for and allocated accurately, including product splits and reporting.

What makes you a good fit :

• Advanced user of Microsoft Excel.
• Strong administration and IT skills, including Microsoft Office.
• Strong verbal and written communications skills, fluent in both written and spoken English and Spanish.
• Ability to work calmly under pressure and meet multiple deadlines
• Flexible in a constantly evolving environment with good proactive problem-solving skills.
• Strong project management and time management skills, meticulous attention to detail and organisation skills.

Essential Experience :

• Experience working with legal and financial documents such as tenders and contracts.
• Experience in budget monitoring, financial tracking and administration.
• Experience in coordinating briefs and tasks from multiple departments simultaneously.

Desirable (nice to have) :

• Previous experience in Events administration.
• Experience working in large scale international sport events or leisure industry.
• Experience supporting multiple projects simultaneously and efficiently.

What we offer :

The chance to join a global leader in commercial hospitality programmes and be part of an iconic, international event from the ground up.

A collaborative, fast-paced, and entrepreneurial environment.

Flexible working arrangements to support work-life balance.

25 days annual leave.

Paid sick leave from day one.

Company pension scheme with contributions.

Employee Assistance Program.

Life insurance coverage.

Salary sacrifice schemes.

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