Accounts Payable Specialist

OVERVIEW

The Accounts Payable Supervisor/member is responsible for managing accounts payable, allocating work within the team, and organizing backups in case of absences or holidays of team members.

Responsibilities & Duties

1. Implement and maintain procedures for the main AP processes. Organize internal audits to ensure procedures are followed by each team member.
2. Coordinate all audit requests (external and internal) within the AP team.
3. Serve as a backup for the AP quality assurance specialist.
4. Ensure invoices are booked in the system promptly upon receipt—whether as invoices ready for payment, blocked for payment, or parked documents due to process issues—to provide the treasurer with an accurate cash position for future needs.
5. Provide cash forecast needs to the finance team and identify urgent payments to be released, especially in cases of arbitrage where funds are insufficient.
6. At each month-end, provide the Retained Org accounting team with a list of unbooked invoices (pending and parked), highlighting those requiring manual accrual.
7. Provide monthly KPIs (to be defined) and share a summary of pending issues with plant business contacts and procurement organizations for resolution.
8. Review AP sub-ledgers and GR/IR aged items monthly with the AP specialist to ensure timely action and resolution.
9. Identify process improvements and follow up on their implementation.
10. Assess team members’ performance, identify training needs, and motivate the team through recognition, rewards, or salary increases within budget and company guidelines.

Qualifications & Skills

1. Bachelor’s Degree in Accounting or a related field.
2. Minimum 3 years of experience (Senior level).
3. Minimum 1 year of experience (Junior member).
4. Advanced Excel skills.
5. Good analytical mindset.
6. Proactive attitude with a hands-on approach.
7. Previous experience in accounts payable, preferably with SAP, but not mandatory.