Accounts Payable Specialist

The accounts payable Supervisor / member is responsible for managing accounts payable, allocating work within the team, and organizing backups for absences or holidays.

RESPONSIBILITIES & DUTIES

• Implement and maintain procedures for main AP processes. Organize internal audits to ensure procedures are followed by each team member.
• Coordinate all audit requests (external and internal) within the AP team.
• Serve as a backup for the AP quality assurance specialist.
• Ensure invoices are booked promptly upon receipt—whether ready for payment, blocked, or parked—to provide the treasurer with an accurate cash position.
• Provide cash forecast needs to the finance team and identify urgent payments for arbitrage if funds are insufficient.
• At month-end, provide the Retained Org accounting team with a list of unbooked invoices, highlighting those requiring manual accruals.
• Generate monthly KPIs and share a summary of pending issues with plant business contacts and procurement organizations.
• Review AP sub-ledgers and GR/IR aged items monthly with the AP specialist to ensure timely resolution.
• Identify process improvements and oversee their implementation.
• Assess team members’ performance, identify training needs, and motivate the team through recognition, rewards, or salary increases within budget and company policies.

QUALIFICATIONS & SKILLS

• Bachelor’s Degree in Accounting or related field.
• At least 3 years of experience (Senior level).
• At least 1 year of experience for junior members.
• Advanced Excel skills.
• Strong analytical skills.
• Proactive, hands-on approach.
• Experience in accounts payable, preferably with SAP (not mandatory).

OVERVIEW - Accounts Receivable

The accounts receivable accountant ensures revenue collection by verifying and posting receipts and resolving discrepancies.

RESPONSIBILITIES & DUTIES

• Post customer payments, including cash, checks, and credit card transactions.
• Post revenues by verifying and entering transactions from lockbox and local deposits.
• Update receivables by calculating unpaid invoices.
• Maintain records by microfilming invoices, debits, and credits.
• Investigate account discrepancies by gathering information from sales, promotions, customer service, and customers.
• Resolve valid deductions with adjusting entries.
• Handle invalid deductions following pending deduction procedures.

QUALIFICATIONS & SKILLS

• Bachelor’s degree in Accounting, Finance, or relevant field.
• Minimum 2 years of experience.
• Advanced Excel skills.
• Strong analytical skills.
• Proactive, hands-on approach.
• Experience in invoice processing, fallout management, vendor reconciliation, payments, billing, cash application, collections, customer reconciliation, and month-end activities like accruals and ledger cleanup.